Board of Selectmen

Monday, December 6, 2010, 7:00 pm
Meeting Minutes
A meeting of the Selectboard

Selectmen Meeting Minutes — December 6, 2010 — 7:00 p.m. —
Memorial Hall

Call to order: Joe called the meeting to order at 7:00 p.m. Other members present: Robert Manners and John Payne.

Acceptance of Minutes: Bob brought forth a motion to accept the meeting minutes of November 22, 2010 as presented. John seconded the motion. Motion passed unanimously.

Noteworthy News:

  • In a continuing effort to bring high-speed internet to underserved Franklin County towns; a new initiative entitled; Great Auk Wireless will be introduced on Wednesday, December 15, 2010 at 6:00 p.m. in the Buckland Town Hall. Residents are encouraged to attend.
  • Winter Parking Ban is in effect beginning December 1st through March 31st between the hours of 1:00 a.m. and 6:00 a.m. During this time parking is not allowed upon any street or in the parking lots behind the Greenfield Savings Bank and the Arts Bank Building (private property owned by Keystone Market is excluded). All snow shall be removed from sidewalks within 24 hours after a snow storm.
  • Transfer Station Holiday Hours: the transfer station will be closed on Christmas Day and New Year's Day.

Department Liaison Reports:
Highway: cold temperatures, wet roads, and strong winds combined were responsible for black ice conditions the day after Thanksgiving. Highway personnel were called in to sand the roads.

Police: Mass Highway was quick to respond to the towns concerns relative to heavy truck traffic on Bridge Street. Two signs depicting the height restrictions of the Iron Bridge were installed on Route 2. John indicated that if signs are not effective, the Town will seek a more aggressive approach.

Town Office: 2011 licensing process is underway. Local businesses who hold licenses in Shelburne must submit required paperwork along with their payment on or before December 31.

7:15 p.m. Jamie Godfrey, Senior Center Director RE: Salary Adjustment for Grant Paid Staff -- Jamie appeared before the Board seeking a salary adjustment for Therese Fitzsimmons who serves as director of the CDBG Neighbor to Neighbor Outreach Project retroactive to October 1, 2010. Jamie explained that when the current rate of $15.34 was established it did not take into consideration Therese's skill set or her level of responsibility. There are sufficient funds in the budget to cover the salary adjustment for the duration of the program which expires in December, 2011. Breezeway Farm Consulting who administers the grant has also approved the request. Following a brief discussion, John presented a motion to approve the request for salary adjustment (from $15.34 to $17.26) effective October 1, 2010 through December 31, 2011 using Community Development Block Grant funds. Bob seconded the motion. Motion passed unanimously.

DOER Energy Efficiency Grant -- Elise Avers of the Department of Energy Resources has reviewed Shelburne's list of potential energy efficiency projects and has approved $127,436 in thermal efficiency projects and $36,920 in performance contract projects. John reviewed the list of approved projects for each building (see attached matrix). Non-qualifying projects include lighting upgrades, insulation and weather stripping, radiant heat, and renewing the hot water heating system in Memorial Hall. If the Board were to proceed with only those projects approved by DOER, an additional $14,356 would be needed to complete all tasks. If the Board were to move forward completing the entire list of energy improvement measures; it would require an additional $158,735 in funding (neither figures include any administrative costs). The Board discussed the possibility of holding a special town meeting in January for this purpose. Now that DOER has approved the project list, the town must submit a budget. Once approved 50% of the grant funds will be available for the town's use. Ten percent of the total grant allocation can be utilized for administrative related costs. To date, the Town has incurred $8,330 for David Ward's consulting services. This work did not include the creation of a detailed "scope of services" which would serve as an integral part of the town's request for proposals. David's estimate for developing the "scope of services" is approximately $1,500 - $2,500. Before enlisting David's services, Terry and John will investigate alternate resources via F.R.C.O.G. and other local municipalities. Lastly, DOER recognizes that a performance contract agreement with Siemens Building Technologies was not a viable option for Shelburne. In order to terminate the procurement file with Siemens, the Selectboard must submit a letter to DOER indicating that they do not plan to proceed with a performance contract. Joe will sign a letter that will facilitate the termination of Siemens procurement file.
Inventory of Town Roads RE: Discontinuance of Maintenance -- residents have been notified of the Board's desire to explore the possibility of discontinuing maintenance on five town roads which serve as private driveways. In preparation for a meeting with affected residents, the Highway Superintendent will seek cost estimates for those roads needing betterments; as well calculate potential savings realized by the town's discontinuance of said maintenance. Bob Manners will look for maps depicting the original layouts of each road with the hopes of gaining a better understanding of how each situation evolved.

Barry Goldstein RE: Proposal for Shared Fire Escape -- Barry is working with Attorney Donna MacNicol to create necessary legal documentation relating to adverse possession and indemnification.

Fred DeVecca RE: Permission to Hold Thursday Evening Concert, March 31, 2011 -- Memorial Hall Association organizer's are excited about the Signature Sounds Concert Series at Memorial Hall featuring Mavis Staples; an internationally recognized gospel and blues singer. Concert promoters are considering one of two dates: Thursday, March 31, 2011 or Sunday, April 3, 2011. In the event March 31st is the chosen date; Memorial Hall Association would like permission to use the hall on that particular evening. Bob brought forth a motion to approve Memorial Hall Association's request to use Memorial Hall on March 31, 2011. John seconded the motion. Motion passed unanimously.

FY'12 Budget Directives -- In preparation for fiscal year 2012, members of the Board began to discuss preliminary budget directives. Joe proposed 3% salary increases and a 2.5% increase in operating budgets. Before making any decisions, John asked to see comparison data relative to the overall cost of a 2% salary increase verses a 3% salary increase; as well as the budgetary impact of a 1%; 2%; and a 2.5% increase in operating budgets.

Spreading Holiday Cheer -- Joe asked fellow Board members to consider the purchase of a Santa Claus suit to be used during the Holiday season to spread goodwill and holiday cheer to those in need. Joe brought forth the idea after speaking with a Selectman from Sudbury, MA whose Board carries out a similar mission each year.

Shelburne Falls Bowling Alley RE: 2010/2011 Winter Maintenance - Memorial Drive: owners of the Shelburne Falls Bowling Alley are pleased to hear that Shelburne Center Greenhouses will continue to maintain Memorial Drive during the winter months. They agree that the snow removal was successful last year and that the area was well maintained. They are concerned however with the lack of participation on behalf of all of the abutters to Memorial Drive (with the exception of the Military Band Association) and would like to see the expenses divided between six property owners rather than four. They are requesting that the situation be addressed and corrected as soon as possible so that the practice does not become precedent setting in the years to come.

Cameron Graves, Shelburne -- would like to extend a special thanks to all of the emergency response individuals who responded to his accident on November 29, 2010.

ADJOURNMENT: Bob presented a motion to adjourn the meeting at 8:25 p.m. John seconded the motion. Motion passed unanimously.

Respectfully submitted,

Terry Mosher
Executive Secretary