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SHELBURNE BOARD OF ASSESSORS
MEETING MINUTES
—April 13 , 2009

Visit properties 5:00pm - 6:25PM

1. Called meeting to order @ 6:40 PM with James Richardson & Joseph Mattei present

2. Reviewed mail:

  • MAAO Letters to board members
  • March Building Permits
  • WMECO & New Cingular Wireless Forms of List
  • Deeds
  • Community Software Consortium Annual Business meeting May 6th in Sturbridge
  • IGR #09-205 Social Deduction for FY2010
  • DOR Bulletin 2009-10B Budget Issues & Procedures
  • DOR Letter approving maximum payments of $62,000 for Ice Storm in December 2008
  • Special Town Meeting Certification of vote on March 19, 2009 to reduce department budgets by a total of $31,400 for FY2009, which is the amount that was cut from state aid

3. Signed Previous meeting minutes

4. Signed Cartographic contract for mapping services for FY2009 - $525.00

5. Signed Bills Payable - Franklin County Assessors Association Dues $15.00
FC Registry of Deeds - March $25.00
Sewall -Mylars shipping $40.00

6. Signed Omitted Assessment Report

7. Signed Monthly Reports for Abatements & Exemptions

8. Signed State Reimbursement Form for Property Tax Exemptions

9. Signed Property Tax Abatements

10. Signed Motor Vehicle Excise abatements

11. Assistant attended the Certification Preparation Workshop at GCC
Revaluation year is FY2011
- travel has been cut for DOR advisors - Chris Keefe will only come out to town once for review - must have all records in order and any issues resolved before then or certification will be late
- some certification cycles might be adjusted to even out case load
- new values for wireless companies to be updated and placed in CAMA system
- we will need map showing neighborhoods for revaluation
- must submit LA3 Sales reports on a yearly basis now
- our reval company will need to visit most businesses for personal property valuations

12. Assistant will be taking vacation May 11(meeting), 26, & 27 June 22(meeting), 23, & 24
Suggested that we might meet on a Tuesday - will discuss at next meeting on April 24th

13. Town Meeting May 5 - Election June 8 Jim Richardson would like to have assistant calculate the amount of taxes we would have collected if Farm Excise Tax was being collected, so Jim can present at Town Meeting - might not be able to come up with precise figures since we don't have a current listing of farm machinery and animals in town

14. Adjourned Meeting @ 7:20 PM

15. Assessors are meeting with selectboard about TIF for Gitsis property at 7:30 tonight

James T. Richardson

Joseph P. Mattei