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  1. Select Board MeetingMon, May 1 07:00 pmAgenda link
  2. Annual Town MeetingTue, May 2 07:00 pmAgenda hover

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  3. Zoning Board of Appeals MeetingThu, May 4 07:00 pm
  4. Conservation Commission MeetingTue, May 9 07:30 pm
  5. Planning Board MeetingWed, May 10 07:00 pm
  6. Shelburne Housing Authority MeetingTue, May 16 06:00 pm
  7. Open Space Committee MeetingMon, May 22 07:00 pm
  8. Board of Health MeetingTue, May 23 06:00 pm
  9. Planning Board MeetingWed, May 24 07:00 pm

Selectmen Meeting Minutes 
October 22, 2012 -- 7:00 p.m. -- Memorial Hall
. .

Call to order: Chairman Manners called the meeting to order at 7:00 p.m. Other members present: Joe Judd and John Payne.

Media Present: Diane Broncaccio, The Recorder

Acceptance of Meting Minutes: John presented a motion to accept the meeting minutes of September 24, 2012 and October 2, 2012 as presented. Joe seconded the motion. Motion carried unanimously.

Noteworthy News:

  • The Open Space Committee will be sponsoring an "Open Space and Recreation" forum on Wednesday, October 24, 2012 from 7:00 - 9:00 p.m. at Fellowship Hall located on Little Mohawk Road in Shelburne. The forum will allow residents to participate in a brainstorming/visioning workshop to generate ideas and priorities relative to the Town's recreational, agricultural, and open space goals for the future.
  • Halloween, October 31st: Bob cautioned motorists to be mindful of children crossing streets while trick or treating. He also mentioned the Rag Shag Parade and the annual Halloween Party at Fellowship Hall in Shelburne.

Department Liaison Report:
Police Department - John reported that Steve is taking a couple of week's vacation. Greg will oversee the department in his absence. Joe noted the frequency in which motorists are making u-turns on Bridge Street. He asked John to speak to the department about the on-going problem.

F.R.C.O.G. Quarterly Meeting - John reported that the Advisory Board discussed proposed changes to the Open Meeting Law to allow remote participation. Members had mixed feelings about the proposed changes. They also discussed Transit Center operations, budget preparation, and re-organized the Board.
Highway Department - The crew is preparing for the winter months. Joe has received several compliments regarding the recent paving of Center Road and Colrain-Shelburne Road.

Town Office - the Treasurer's computer hard drive crashed while being serviced at Staples over the weekend. Bob authorized the purchase of a new computer so that the Treasurer could complete payroll on Tuesday. Bob noted that upgrading the Town's technology systems and providing off-site data storage, will be topics of discussion in the upcoming year. Plans to create a private bathroom for Town Hall staff are still in the planning stages.
Appointments:

7:15 p.m. Board of Assessor's RE: 2013 Tax Classification Hearing (James Richardson and Joseph Mattei) - As in past years, James Richardson reported that his Board recommends a single tax rate. If the Department of Revenue approves the Town's tax recapitulation summary for fiscal year 2013 as presented, the new tax rate will be $12.99 per thousand; a $0.21 increase. Although the Town received approximately $31,491 in new tax revenue, the tax increase was a result of two contributing factors: Verizon's successful tax rate appeal for fiscal year 2009 in the amount of $25,173 and failing to raise projected estimated receipts in fiscal year 2012.

After hearing no further comments, the hearing Bob closed the hearing. Joe presented a motion to accept the recommendation of the Assessors and set a single tax rate for the five (5) different classes of taxable property for fiscal year 2013. John seconded the motion. Motion carried unanimously.

Following the hearing, Joe briefly discussed the potential development of the glacial pothole area. Although the proposal is in its exploratory phase, Joe envisions that the project could cost in the area of $1.4 million. He will be looking for the taxpayer's support in 2014 and will suggest a multiple year debt exclusion to fund it. He wanted the Assessor's to be aware of what may lie ahead in future tax years. James Richardson reminded the Board that the Assessor's involvement begins after town meeting approves any monetary articles.

7:30 p.m. Ed Grinnell, Animal Control Officer - Ed cancelled his appointment earlier in the day.

7:30 p.m. Alain Peteroy, Franklin Land Trust RE: Cohn/Smith, Cooper Lane Conservation Restriction 70 Acres - Charles Cohn and Catherine Smith of 226 Cooper Lane, Shelburne wish to gift the Franklin Land Trust, Inc. a Conservation Restriction on two parcels of land constituting approximately 70 acres (see Franklin County Registry of Deeds, Book 3566, Page 309 and Book 2650, Page 149). The Conservation Restriction will ensure that the property is maintained in a natural, scenic, and undeveloped condition in perpetuity for conservation purposes and to prevent any use or change that would materially impair or interfere with its conservation and preservation values. Alain explained that the State approval process requires a vote of support from both the Board of Selectmen and the Conservation Commission. Following a brief discussion, Joe presented a motion to accept the Franklin Land Trust's recommendation to support the Cohn/Smith Conservation Restriction. John seconded the motion. Motion carried unanimously. Alain will provide the Board with a finalized document for their signature next week.

OLD BUSINESS:

Cowell Gymnasium:
Waterproofing & Drainage Project - Work associated with the exterior waterproofing and drainage is complete. A final walk-through of the project will take place on Wednesday of this week. The chimney will be repointed and sealed a before winter and the two basement windows on the south side of the building will be replaced.

Mold Remediation Project - The October 16th bid opening yielded three bids ranging from $18,400 to $33,495. F.R.C.O.G.'s Chief Procurement Officer, Andrea Woods reviewed the bids and checked references. After an extensive background check on the low bidder, Andrea recommends that the Town award Indoor Air Technologies in the amount of $18,400. Before awarding the bid, Joe requested time to review them. The Board will vote to award a contract at their next meeting.

Hazardous Material Removal - Joe reported that the Town has received a proposal from Abide Environmental for the removal of asbestos tiles located in a basement storage room of Cowell. Abide's proposal to remove and dispose of the materials is in the amount of $1,840. Joe presented a motion to award the job to Abide Environmental. John seconded the motion. Motion carried unanimously.
Memorial Drive Winter Maintenance Agreement - Joe reported that he spent about an hour with Town Counsel discussing the areas contended by Memorial Drive abutters. Following the meeting, he forwarded his notes to Kevin Parsons for he and the abutter's to consider. Until an agreement is reached, Joe reported that Donna agrees that the Town should continue to maintain the private way through the month of January. Joe will wait to receive feedback from the abutters. If he feels that both parties are close to reaching an agreement, he may recommend that Donna meet collectively with the Town and the abutters.

Removal of Surplus Equipment - John reported that James Richardson has spent approximately 100 hours removing surplus equipment from the gym basement and has received $800 for the scrap metal. Originally the Board had agreed to hire James and split the revenue received for scrap metal. Given the hours spent removing materials, members of the Board agreed to let him keep all of the proceeds. The large screen projection television has yet to find a home.

Louis Migliozzi RE: Request to Donate 10+ Acres of Land on Brook Road - The Franklin Land Trust did not meet last month therefore; they have yet to entertain this parcel of land.

Recreation Committee RE: Revisions to Job Description for Cowell Gym Director - Before acting on the proposed changes, members of the Board would like to meet with the Recreation Committee. Terry will schedule them for the November 5th meeting.

Proposed Development of the Glacial Pothole Area - Joe reported that he has met or spoken with a variety of State and local officials including Representative Steve Kulik, Representative Stan Rosenberg, the Department of Environmental Protection, F.R.C.O.G. representative Peggy Sloan and Dan Lawrence of Weston and Sampson Engineers. He also has a meeting scheduled with John Lawless who is an abutter to the property. His discussions have included potential funding sources, identification of flood zones, habitat concerns, etc. Joe hopes to make a brief presentation at this year's annual town meeting.

Highway Laborer Position (9 Resumes Received) - Joe and Mark Shippee are in the process of reviewing resumes. Members of the Board discussed whether to participate fully in the interview process or to allow Mark and Joe to conduct preliminary interviews; bringing 3-4 candidates back for a final round with the full Board. Frustrated by the inconsistency of recent hiring practices, Joe suggested that the Board develop a standardized procedure so that the process is clear. Bob agreed that the Town should develop a policy for hiring. In the meantime, Bob and John suggested two options; Joe and Mark can screen the resumes and bring forth 4-5 candidates for the Board to interview, or; they can conduct preliminary interviews and bring forth the top 3-4 for interview. Joe would like to expedite the process so that the individual is hired before winter.

Senior Center Activities Coordinator (7 Resumes Received) - A screening committee comprised of representatives from each member town and council on aging representatives will meet Wednesday, October 24 to screen resumes. The committee will recommend candidates for the Board to interview.

NEW BUSINESS:

Thanksgiving & Christmas Holidays - In preparation for the upcoming Holidays, Bob recommended granting the following days as paid Holidays: Friday, November 23rd, Monday, December 24th, and Monday, December 31st. John presented a motion to approve Bob's recommendation with the understanding that the days granted are for calendar year 2012 only and employees are expected to work a full day on November 21st. Joe seconded the motion. Motion carried unanimously.

Recreation Committee RE: Appointment of Cowell Gym Director - Members of the Recreation Committee would like the Board to appoint Emily Crehan of Church Street to the position of Cowell Gym Director. They provided a copy of her resume for the Board to review. Before making the appointment, the Board would like to meet Emily and learn more about her skill set. The Board will schedule Emily and the Recreation Committee for November 5th.

Sonny Crawford RE: Request to Play Acoustical Music on Bridge Street - Mr. Crawford is requesting permission to perform acoustic banjo and fiddle, without amplification, in the vicinity of Molly Cantor's Pottery Shop on Bridge Street. Mr. Crawford indicated that he has performed in front of McCusker's Market on Sundays for the last three years and the nearby shops have been supportive. In the absence of a permitting process that authorizes such venues, the Board would like to seek input from the S.F.A.B.A. Director, Mary Vilbon and other local communities. The Board will revisit the request at their next meeting.

William Sweeney RE: Resignation from Zoning Board of Appeals - Bill Sweeney submitted a letter of resignation as an alternate member of the Zoning Board of Appeals effective immediately. He is grateful for the opportunity to have served his town over the last several years. Joe presented a motion to accept Bill's resignation with deep regret. John seconded the motion noting that Bill has served with great distinction and great integrity. Board members agreed that his service has been invaluable. Motion passed unanimously.

S.F.A.B.A. Moonlight Magic - The S.F.A.B.A. requests the support of the Board for its annual Moonlight Magic event held on November 23, 2012. As in the past, the S.F.A.B.A. is requesting to close the Iron Bridge between the hours of 3:00 p.m. to 10:00 p.m. John presented a motion in support of Moonlight Magic and the closing of the Iron Bridge on November 23rd. Joe seconded the motion. Motion passed unanimously.

Senior Center RE: Creation of a Donation Account - Joe reported that he attended a meeting of the "Friends," a non-profit group who raise money and provide financial assistance to ten Franklin County towns. The "Friends" have a charter and by-laws that require a vote of the membership body before authorizing disbursements. Residents of Ashfield, Buckland, and Shelburne who donate money to the "Friends" group would like to see their money earmarked for use by the Shelburne Senior Center rather than to a ten-town fund account. Donna MacNicol has confirmed that M.G.L. Chapter 44, section 53A allows the Town to establish a donation account for a specific department's use. Such an account would ensure that the donor's contribution is specifically for use by Shelburne's three-town Center. Authorization for expenditures will be at the discretion of the Director and the Center's Board of Director's. Following a brief discussion, Joe presented a motion to establish a Senior Center "gift" account in accordance with MGL Chapter 44. John seconded the motion. Motion carried unanimously. Working with the Director, the Accountant, and the Board of Directors, the group will develop guidelines for the account.

CORRESPONDENCE: None

PUBLIC COMMENT: None

ADJOURNMENT: Joe presented a motion to adjourn the meeting at 9:25 p.m. John seconded the motion. Motion passed.

Respectfully submitted,

Terry Mosher
Town Administrator