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Selectmen Meeting Minutes — March 22, 2011—3:30 p.m. —
Memorial Hall
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Call to order: Joe called the meeting to order at 3:00 p.m. Other members present: Bob Manners and John Payne.

Acceptance of Minutes: John presented a motion to accept the minutes of March 14th as presented. Bob seconded the motion. Motion passed unanimously.

3:00 p.m. Chief Walker RE: FY'12 Budget Presentation -- Before the presentation began, Bob Manners acknowledged that he is a part-time employee of the police department therefore he would refrain from the discussion.

Police Department Salaries -- reflects an overall 8% increase from last year. The Chief is requesting a promotion of Sergeant for his full-time patrolman. If the Board were to approve the upgrade, the Chief is proposing a salary increase of $6,801. Other areas of increase in the police department salaries budget are: 4.5% increase for the 2 full- time employees; a 2% increase for reserve officers; and an increase in the vacation time line item to compensate for an additional week of earned vacation for the Officer Bardwell.

Police Operating Expense -- overall budget reflects a 46% increase from last year. The Chief is requesting additional funds in the following budgetary line items: gasoline $3,950; maintenance $800 (will hold onto cruiser for one more year); IT software Maintenance $4,200 and Mobil Data Access Cruiser Laptop $1,200 (previously paid for using Community Policing funds).

No decisions were made. The Chief's budgetary requests was taken under advisement.

OLD BUSINESS:
DOER Energy Efficiency Grant -- John reported that he met with consultant John Godwin and local architects Joe Mattei and Bill Austin at the Cowell Gymnasium to review the roof. Following that portion of the meeting, local architect Brian DeVriese joined the four at Memorial Hall. Both Bill Austin and Joe Mattei agree that a pitched roof is the best option for Cowell Gymnasium however there are three unknowns that must be addressed: is the existing structure able to carry the weight load of a pitched roof; will Massachusetts Historical Commission approve the change; and will DOER fund the total cost or only the portion relating to insulation. The group intends to enlist the services of a structural engineer to determine whether the building structure is suitable for a pitched roof; a letter will be sent to Mass Historic seeking approval of a pitched roof and conversations with the funding agency will take place to determine how much of the overall cost will be eligible for reimbursement. In the meantime, John Godwin will develop specifications for the pitched roof and will seek estimates from the three architectural firms for design and construction drawings. Following a walk-through of the proposed projects at Memorial Hall, Joe Mattei expressed concern for the integrity of the brick exterior if the interior walls were insulated and air flow were restricted. After a lengthy discussion everyone agreed that the biggest heat loss is a direct result of the windows.
The group decided to insulate all window wells; seal non-essential windows using insulated foam board; and provide triple glazed interior storm glass for essential windows. In addition to the window improvements, the project would include insulation of the ceiling. It has not been determined whether the insulation of interior walls will be part of this project. Finally, John noted that John Godwin will be submitting his first invoice to the town. He has exhausted the full $5,000 allocated for his services.

Pratt Memorial Library Boiler Replacement -- the town received two proposals for the purchase and installation of a T-7 Trio Peer Pro Boiler or equivalent:

Bid Amount Additional Work If Needed
Country Oil, Bernardston, MA $5,803.50 Actuator Valve or Sensor: $320.00

Tognarelli Heating, Turners Falls, MA $7,490.00 N/A

After reviewing both proposals, Bob presented a motion to award Country Oil the work in the amount of $5,803.50 and to authorize the replacement of the actuator sensor valve if necessary for an additional $320.00. John seconded the motion. Motion passed unanimously.

NEW BUSINESS:
Highway Snow & Ice Budget RE: Expenditures in Excess of FY'11 Budget Appropriation -- Highway Superintendent, Pete Hillman notified the Board in accordance with M.G.L. Chapter 44, section 31D that the Highway Department's "Snow and Ice" account currently reflects a deficit balance of $3,330.28. With approximately $12,000 in bills waiting to be paid, the Superintendent is seeking permission to spend up to $20,000 in excess of available funds for snow and ice removal activities in fiscal year 2011. Bob presented a motion to approve the Highway Superintendent's request. John seconded the motion. Motion passed unanimously.

Review of Fiscal Year 2012 Proposed Budget - members of the Board reviewed the omnibus budget as well as two capital requests relating to the Highway Department. They will meet again for purpose of budget review on Tuesday, April 5, 2011 at 3:30 p.m. in Memorial Hall.

Annual Town Meeting Warrant -- the Town has received word from the Mohawk Trail Regional High School District that they will be placing two debt exclusion articles on the town meeting warrant relative to a "Green Repair" program. The Project Manager for these MSBA Green Repair Projects will attend a Special School Committee meeting scheduled for 7:00 p.m. on Wednesday, March 30, 2011 at the Mohawk Trail regional High School.

OTHER BUSINESS:
Planning Board Public Hearing RE: Proposed Revisions to the Zoning By-Laws -- John reported that he attended the public hearing hosted by the Planning Board last week to review proposed changes brought forth by the Zoning Board of Appeals relative to home based businesses. Zoning Board member, John Taylor also attended to explain the reasoning behind the proposed changes and to answer any questions. The proposed zoning changes will appear on this year's annual town meeting warrant.

Axia Network RE: Location of a Field Office -- Axia Network is seeking to locate a field office in Western Massachusetts while working on the "middle mile" fiber optic network. Joe and Mary Vilbon will work together to see if there is space available in the village.

DCS Energy -- has contacted John regarding a solar energy system sighting at no expense to the town. John thought it might be worth pursuing providing that there are no gimmicks involved.

Drug Collection Day -- a free collection day for safe disposal of prescription medication is to be held on April 30th from 10:00 a.m. until 2:00 p.m. at the Shelburne Highway Garage. The collection does not include: needles, syringes, lancets, thermometers, intravenous bags, chemo drugs, or liquids of any kind.

Adjournment: Bob brought forth a motion to adjourn the meeting at 5:15 p.m. John seconded the motion. Motion passed unanimously.

Respectfully submitted,

Terry Mosher
Executive Secretary