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Selectmen Meeting Minutes — September 20, 2011—4:00 p.m. —
Memorial Hall
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Call to order: John called the meeting to order. Other members in attendance: Robert Manners and Joseph Judd.

Acceptance of Meeting Minutes: Bob presented a motion to accept the minutes of September 12, 2011 as presented. Joe seconded the motion. Motion passed unanimously.

Order of Business:
Final Review of Special Town Meeting Articles: Members of the Board reviewed each of the eight articles and discussed who would speak to each of them. Town Clerk, Beverly Neeley was invited in to discuss her protocol for article one which requires a paper ballot. Once a decision was reached, the Board also discussed whether to change the time of the special town meeting from 7:00 p.m. to 6:30 p.m. so that residents could attend a Zoning Board of Appeals public hearing scheduled for the same evening regarding the wind farm proposal. The Zoning Board's hearing is scheduled to begin at 7:30 p.m. Both meetings are to be held at the Buckland-Shelburne Elementary School. Following a lengthy discussion, Joe presented a motion to change the time of the Special Town Meeting to 6:30 p.m. Bob seconded the motion. Motion passed unanimously.

Highway Laborer Position - Members of the Board reviewed the qualifications of the eleven individuals who applied for the position of highway laborer/equipment operator. Five qualified individuals were chosen for interview on Tuesday, October 4th at 2:30 p.m.

Natural Resources Conservation Service Agreement RE: John & Barbara Hurley Property, Water Street, Shelburne - John Payne and Donna MacNicol have reviewed the sample "Performance of Work Project Agreement;" an agreement that would allow emergency watershed protection measures to relieve hazards and damages created by tropical storm Irene. Initially, it was suggested that Shelburne serve as the Sponsor on behalf of the Hurley's. However, given the complexities of the agreement, both Donna and John agree that it makes more sense to have the Franklin Conservation District serve as the Sponsor. USDA representative, Rita Thibodeau will speak to the Franklin Conservation District to see if an arrangement can be made.

Award Contract for Grant Administration Services for 2011 Community Development Block Grant Program - The Town received one proposal from Breezeway Farm Consulting, Inc. of New Salem, MA. Based on the town's past working relationship with Breezeway Farm Consulting, Inc.; Bob presented a motion to award them the contract for grant administration services for the 2011 Community Development Block Grant Program. Joe seconded the motion. Motion passed unanimously.

Award Construction Contract for Grove and Clement Streets & Sewer Trunk Line Repair - two bids were received for the above mentioned project. Both Weston & Sampson Engineers and Breezeway Farm Consulting, Inc. reviewed the bids and recommended that the Board award low bidder: A. Pereira Construction of Ludlow, MA in the amount of $647,532.75. Bob presented a motion to award A. Pereira Construction Company the contract for Grove and Clement Street Reconstruction and the Sewer Trunk Line Repair. Joe seconded the motion. Motion passed unanimously.

Repair of Glacial Pothole Deck - Joe contracted with Designer/Builder Mark Landy of Ashfield, MA for the repair of the glacial pothole deck. A supporting pier underneath the deck surface was damaged during Tropical Strom Irene and the deck had been deemed unsafe ever since. Cost of the repair was $896. The Highway Maintenance budget shall pay for the repairs.

Memorial Drive Abutters Meeting - is scheduled for Friday, October 7, 2011 at 9:30 a.m. in Memorial Hall. Attorney, Donna MacNicol will attend the meeting.
DOER Grant Update - DOER representatives were on-site today conducting an inspection of the town's procurement practices relative to each project; as well as view each of the project sites. They appeared to be pleased with their findings. John reported that there is approximately $13,000 remaining in DOER grant funds. The Town must spend the entire $150,000 allocation by June 30, 2012. Following a brief discussion, the Board agreed to pursue the Cowell Gymnasium Window Infill Project using the remaining funds.

Adjournment - Bob presented a motion to adjourn at 5:25 p.m. Joe seconded the motion. Motion passed unanimously.

Respectfully submitted,

Terry Mosher
Town Administrator