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Selectmen Meeting Minutes — April 5, 2011—3:30 p.m. —
Memorial Hall

Call to order: Vice-Chairman Bob Manners called the meeting to order. Other members present: John Payne. Joe Judd was absent due to illness.

Noteworthy News:

  • Country Oil installed the new furnace at Pratt Memorial Library on Monday. Work should be complete by the end of the week.
  • Shelburne's Chapter 90 apportionment for fiscal; year 2012 is $221,428 ($48,300 more than fiscal year 2011). The Highway Superintendent intends to earmark the additional money for payment of anticipated escalation costs associated with paving projects. Roads slated for improvement include: Tower; Patten; Peckville; and Zerah Fiske.
  • John gave an overview of the town's financial standing through March 31st. With the exception of the "snow and ice" budget all accounts are in good standing. On the revenue side, the town has not met anticipated collections however the data does not include revenues received from excise taxes due in April and real estate tax collections due May 2nd.

Continued Review of Fiscal Year 2012 Budget and Associated Town Meeting Warrant Articles -- Three new articles have been added to the town meeting warrant since the Board last met; articles 18 and 19 were requested by the Tree Committee and article 23 was requested by the Mohawk Trail Regional School District. Representatives from each group will formally present their requests to the Selectboard on April 11th.

Article 18. To see if the Town will vote to establish a special purpose Stabilization account in accordance with M.G.L. Chapter 40, section 5B entitled: Bridge Street Tree Maintenance Account and transfer $1,000 from the Stabilization Account to place in said special purpose account for the care and maintenance of trees along Bridge Street, or take any other action relative thereto.

Article 19. To see if the Town will vote to establish a special purpose Stabilization account in accordance with M.G.L. Chapter 40, section 5B entitled: Bridge Street Tree Replacement Account and transfer $2,500 from the Stabilization Account to place in said special purpose account for the removal and replacement of trees along Bridge Street, or take any other action relative thereto.

Article 23. To see if the Town will, contingent upon MSBA funding, vote to appropriate, borrow or transfer from available funds, a sum of money to be expended under the direction of the School Building Committee for repair work to the Buckland-Shelburne Elementary School located at 75 Mechanic Street in Shelburne, Massachusetts, to include replacement of failed sections of the roofing over the 1948 and 1964 sections of the building. The proposed repair project would materially extend the useful life of the school and preserve an asset that otherwise is capable of supporting the required educational program. The MSBA's grant program is a non-entitlement, discretionary program based on need, as determined by the MSBA, and any project costs the Town incurs in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the Town. Any grant that the Mohawk Trail Regional School District may receive from the MSBA for the Project shall not exceed the lesser of (1) sixty-three and one-quarter percent (63.25%) of eligible, approved project costs, as determined by the MSBA, or (2) the total maximum grant amount determined by the MSBA.

Lastly, the Planning Board intends to submit proposed revisions to the town's zoning by-laws relative to "Home-Based" businesses. The Zoning Board of Appeals submitted extensive revisions to that particular section of the by-laws in January however members of the Planning Board are not in complete agreement with the Zoning Board's suggested amendment therefore they would like to submit their own. The Planning Board is scheduled to meet Monday, April 11, 2011 at 6:30 p.m. Following their meeting, Chairman Marchese intends to present warrant article language to the Selectboard for consideration.

DOER Energy Grant Update --
Cowell Gym Roof -- the services of InfraRed Analyzers were retained by Joe Judd last week after speaking at length with project consultant, John Godwin. The certified thermographers will visually inspect the roof, extract core samples, and perform an infrared thermographic survey of the roof to detect areas of sub-surface moisture, prepare scaled AutoCAD drawings with water-damaged areas plotted on them and prepare and submit a final report documenting findings. Cost of services: $1,550. In the interim, John Godwin is drafting requests for proposals to be sent to local architects for design, construction drawings, bid specifications, and project oversight for the replacement of the Cowell Gymnasium roof. John explained that cost estimates for a flat roof are between $60,000 - $70,000; and $100,000 - $120,000 for a pitched roof. Although both Bob and John would prefer a pitched roof; it is unclear as to whether the Masachusetts Historic Commission would approve the change and whether DOER would pay for all or a portion of the costs. Lastly, the services of a structural engineer must be obtained to assess the building structure to determine whether it can carry the weight load of a new roof.

Highway Garage -- a walk-thru was held last week at the highway garage so that potential bidders could view the existing overhead doors. The bid specifications were amended at that meeting to include middle support and top rail for the overhead tract and 16 remote door openers. Bids are due April 6th and John hopes to bring forth a recommendation for award on April 11th. Pete Hillman who attended the meeting requested that grant funds be used for the purchase of two additional entryway doors and some insulation.

Town Hall -- seven windows and window wells will be insulated and sealed. Their locations are as follows: (1) front office; (2) police office; (2) assessor's office; and (2) on the front of the building behind the marque boards. Eight windows wells will receive insulation and triple-glazed interior storms. Insulation will be blown into the ceiling and interior walls.

Memorial Hall Association would like the Town to reserve $13,000 of the project's budget for their use. Bob recommended that Memorial Hall Association submit a comprehensive plan to the Board for consideration.
Project Consultant, John Godwin -- John will be away for the months of June and July. When he returns, he will be working with Memorial Hall Association. John is hopeful that he will complete the majority of his work before the end of May so that each of the projects can be bid.

U.S. Census Bureau RE: Single Precinct Authorization -- the U.S. Census Bureau has recently released the official numbers from the 2010 census. Shelburne's population is 1,893. Town's with a population of less than 6,200 inhabitants are eligible to remain as one precinct. In order to remain as one precinct, the Board must vote accordingly. John brought forth a motion to have Shelburne remain as a single precinct town. Bob seconded the motion. Motion passed.

Men's Bathroom at Memorial Hall RE: Handicapped Accessibility -- approximately one week ago, a male patron tried to access the men's room in a wheel chair. After hearing the difficulty the individual was experiencing while trying to access the bathroom; Terry Mosher offered her assistance. It became immediately apparant that the configuration of the men's bathroom makes it virtually impossible for a wheelchair bound individual to access the area without assistance. Both Bob and John viewed the bathroom and agreed that the configuration should be looked at. Terry will speak with Pete Hillman to see what he would suggest.

Adjournment: John presented a motion to adjourn the meeting at 4:40 p.m. Bob seconded the motion. Motion passed.

Respectfully submitted,

Terry Mosher
Executive Secretary