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Selectmen Meeting Minutes — October4, 2011—2:30 p.m. —
Memorial Hall

Call to order: John Payne called the meeting to order at 2:30 p.m. Other members present: Bob Manners and Joe Judd.

Order of Business:
Highway Laborer/Equipment Operator Position Interviews: Members of the Board along with Highway Superintendent, Pete Hillman interviewed four candidates for the full-time position of Highway Laborer/Equipment Operator. Upon completion of the interviews, a brief discussion ensued relative to the qualifications of each applicant. Following the discussion, the group reached an agreement as to the most qualified applicant. Joe presented a motion to offer the position to said applicant contingent upon reference checks and completion of a pre-employment physical examination. Bob seconded the motion. Motion passed unanimously.

Highway Department RE: Part-Time Winter Help - the Town received two resumes for the part-time plowing position. Bob discussed the qualifications of the applicant who skills set were most valuable to the position and suggested that he and Pete schedule a meeting with him. Following a brief discussion, Joe brought forth a motion to empower Bob and Pete to hire the most qualified individual following an interview and reference check. Pete will speak with the second applicant (who is available nights and weekends) and check references to determine whether he might also serve as a potential driver. Pete will bring his recommendation back to the Board.

Keith Rose, Highway Department RE: Request for Medical Leave - Heather Rose serving as Keith's appointed representative requested that the Board enter into executive session to discuss the medical nature of Keith's request. Bob presented a motion to enter into executive session in accordance with the open meeting law to discuss the physical condition of an employee. Joe seconded the motion. A roll call vote was taken as follows: Joe - yes; Bob - yes; John - yes. The Board announced that the meeting would reconvene in open session following the discussion.

2010 Community Development Block Grant RE: Surplus Funds - John Ryan of Breezeway Farm Consulting appeared before the Board on September 26, 2011 to discuss surplus grant funds remaining in Shelburne & Buckland's 2010 Community Development Block Grant Program Fund (approximately $122,500). He requested that the Board think about reallocating the funds for three priority projects or; return the money to DHCD. A joint public hearing will take place on Tuesday, October 11, 2011 at 7:00 p.m. at the Buckland Town Hall. Both Boards of Selectmen will decide how the surplus funds should be allocated. After reviewing the list of priorities presented by Breezeway Farm Consulting, Joe presented a motion to allocate the funds in the following manner: Sears Street Design, Buckland $27,500; Window Replacement for Housing Authority Property, Buckland $37,500; and Highland Village Parking Lot Improvements, Shelburne $57,500. Bob seconded the motion. Motion passed unanimously. Joe will attend the public hearing on behalf of the Board.

S.F.A.B.A. RE: Request for Temporary Signage - in an effort to promote the "Village of Shelburne Falls," Mary Vilbon, Executive Director of the S.F.A.B.A. has spent months negotiating the placement of a temporary sign on Route 2 (property owned by Susan and Larry Flaccus). After several failed attempts to reach an agreement, John Allen of Buckland, MA offered to place the sign on his Route 2 property (in the vicinity of Peckville Road). Mary is seeking support from the Selectboard before erecting the sign. Members of the Board support placement of the temporary sign through the month of January; to promote the Village of Shelburne Falls.

Memorial Hall Association RE: Use of Memorial Hall Meeting Room - Signature Sounds is sponsoring a concert on Sunday, October 9th at Memorial Hall. Promoters of the concert would like to use the first floor meeting room as a place to serve food to the musicians before the show. A MHA representative shall oversee the room's use and will thoroughly clean the room following the event. Bob presented a motion to approve the request; Joe seconded the motion. Motion passed unanimously.

Memorial Drive Abutters Meeting - Memorial Drive abutters have declined an invitation to meet with Bob on Friday, October 7, 2011 at 9:30 a.m. Instead, they have requested a meeting before the full Board of October 24th. Board members agreed to schedule the group for their October 24th meeting.

5:22 p.m. Bob Manners left the meeting. Before he left, he indicated that he would not be able to attend the special town meeting on Thursday, October 6th due to a conflict in his work schedule.

Proposed Purchase of Kingdom Hall Property - after months of dialogue and a great deal of research, Joe is beginning to have second thoughts about the purchase of the Kingdom Hall property. While he still believes that the property is valuable and the impact of financing the purchase is relatively short term; he is concerned for the overall financial stability of the town. John agreed that the climate has changed substantially since the idea was first brought forward. He too is concerned that the town cannot afford to purchase the property. Following a brief discussion, John presented a motion to withdraw article #3 from the October 6th special town meeting warrant. Joe seconded the motion. Motion passed.

Adjournment: Joe presented a motion to adjourn the meeting at 5:40 p.m. John seconded the motion. Motion passed.

Respectfully submitted,

Terry Mosher
Town Administrator