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Selectmen Meeting Minutes — August 15, 2011—7:00 p.m. —
Memorial Hall
.

Call to Order: John Payne called the meeting to order at 7:00 p.m. Other members present: Robert Manners and Joseph Judd.

Media Present: Diane Broncaccio, The Recorder and Cameron Graves, Shelburne Falls Independent

Acceptance of Minutes: Bob brought forth a motion to accept the meeting minutes of August 1, 2011 as presented. Joe seconded the motion. Motion passed unanimously.

Noteworthy News:

  • 11th Annual Bridge Dinner, Sunday August 21, 2011.
  • Franklin Land Trust, 7th Annual Self-Guided Recreational Bike Ride, Saturday, August 27, 2011.
  • Shelburne's Zoning Board of Appeals met with Fred Fields formerly of Shelburne to discuss the possibility of sighting a wind farm on a 600 acre parcel on Mt. Massamet.
  • New Sign Retro-reflectivity Requirements will require all public agencies to phase in their compliance as follows:
    January 22, 2012 Implement a method to maintain levels of retro- reflectivity;
    January 22, 2015 Replace regulatory, warning, and ground mounted
    Guide signs;
    January 22, 2018 Replace overhead guide signs and street name signs

Department Liaison Reports:
Highway Department - Paving of Zerah Fiske Road is complete. Due to escalating costs of black top, the total cost of the project is approximately $7,000 more than projected.
Hope, Mechanic, and Warren Court were paved last Friday as part of the FY'10 Community Development Block Grant Program.

Work scheduled for Peckville and Patten Road has been postponed until next spring due to lack of manpower and an inoperable reclaimer owned by All State Asphalt.
A beaver pond located on Patten Road gave way over a week ago. The crew has removed associated debris from nearby culverts.

Police Department - Joe reported that Shelburne has the third highest crime rate in the Region behind Greenfield and Deerfield. The Department has been extremely busy in recent months.

Town Hall - relighting project is underway. The work is 50% complete.
7:15 p.m. WMECO / Verizon Pole Hearing RE; Zerah Fiske Road - the joint petition requests the placement of (1) jointly owned pole on Zerah Fiske Road, one hundred twenty feet (120') northerly of the center line of Old Greenfield Road to replace rotten tree guy. Place one (1) jointly owned pole, one hundred thirty three feet (133') southerly of Old Greenfield Road and two (2) poles three hundred fifteen feet (315') and four hundred sixty-five feet (465') southwesterly of Old Greenfield Road to eliminate utility clearance issues and properly span utility conductors.

Donald Fish of WMECO indicated that all of the property abutters received proper notification in advance of the hearing. John closed the hearing at 7:19 p.m. after hearing no public comment. Bob presented a motion to grant the joint petition as presented. Joe seconded the motion. Motion passed unanimously.

7:30 p.m. Finance Committee (Leo Ojala, Charlie Cohn, and John Rees) - The Selectboard invited members of the Finance Committee to attend their meeting to hear presentations relative to the potential purchase of the Kingdom Hall Property, and Mohawk Trail Regional High School District's intention to proceed with the MSBA Green Repair Projects.

Kingdom Hall Property, 412 Mohawk Trail - Joe gave an overview of the property. He indicated that the building is solid, there is ample parking, the price is reasonable, the location is easily accessible, and the purchase would remedy the need for more office space, allow for a safer working environment, and better file storage. After hearing the presentation, Finance Committee members asked several questions about the Cowell Gymnasium. The overall tone of the discussion focused on whether to abandon the Cowell or remediate the building and increase its use in order to justify operating expenses. Members appeared to favor the idea of restoring Cowell rather than purchase another building. Some of their concerns surrounding the potential purchase of Kingdom Hall were as follows: the expense of maintaining another building, the location of the property, the need to provide centralized services to taxpayers, and whether it was wise to invest in another building when the restoration of the Cowell Gymnasium property would cost approximately the same amount of money.

MTRSD RE: MSBA Green Repair Projects - Bob attended the August 10th meeting of the School Committee to learn more about the MSBA Green Repair projects slated for Buckland-Shelburne Elementary School, Colrain Central School, and the Mohawk Trail Regional High School. Member towns must hold a special town meeting to approve funding for said projects before October 9th. The total cost of Buckland-Shelburne's capital project is estimated at $1,042,779 (including non-reimbursable contingency funds). The MSBA Green Repair Program will reimburse up to 63.25% of all eligible costs ($600,271). The total cost of Mohawk's project is estimated at $3,483,806 (including non-reimbursable contingency funds). The MSBA Green Repair Program will reimburse up to 63.25% of all eligible costs ($2,059,150). Shelburne's anticipated shares for both projects are as follows: Buckland-Shelburne Elementary - $452,189; Mohawk Trail Regional High School - $604,606. The annual payback amount is unclear. The Town is waiting for updated information from the school district. The Board of Selectmen will hold a public forum on September 12, 2011.

OLD BUSINESS:
DOER Energy Grant:
Cowell Gymnasium Roof Replacement - project awarded to Titan Roofing. Waiting on building permit approval.

Cowell Gymnasium Insulation Project - project award to Steve Mizula Builders.
Work to begin this week.

Memorial Hall Window Replacement - project awarded to Greenfield Glass. Windows are on order. Work will begin in 6 to 8 weeks.

Memorial Hall Insulation Project - project awarded to Renaissance Builders. Waiting on building permit approval.

OLD BUSINESS continued
Kingdom Hall Property - see 7:30 p.m. appointment.

MTRHSD RE: Capital Improvements Project - see 7:30 p.m. appointment
Memorial Drive RE: Winter Maintenance - Donna MacNicol has researched deeds dating back to the 1930's when the Davenports granted the Town right of access for its fire escape. There are no stipulations recorded with the deed relative to maintenance of the right-of-way. Bob will coordinate another meeting with abutters in September. If the parties involved cannot reach a formalized agreement, the Town will discontinue all efforts.

List of Outstanding Vacancies on Town Boards/Committees - Failure to Elect
Recreation Committee: Sewer Commissioners:

One Year : One Year
Four Year Two year
Five Year Three Year

Emergency Planning Committee Formed Jointly with Buckland RE: Appointments:

Buckland Fire Department Herb Guyette
Civil Defense Directors Henry Phillips
Michael Dekoshcak

Bob presented a motion to appoint the above mentioned individuals to the Emergency Planning Committee. Joe seconded the motion. Motion passed unanimously.

NEW BUSINESS:
Highway Department RE: Advertise for Winter Help - one of Shelburne's part-time winter drivers is no longer able to work for the Town therefore the Highway Superintendent would like to place an advertisement in the local newspaper with the hopes of attracting some qualified applicants. Bob presented a motion to advertise for part-time seasonal help for snow removal. John seconded the motion. Motion carried.
Appointment of Election Workers - Bob presented a motion to appoint the following individuals as election workers for the Town. Town Clerk, Beverly Neeley, provided the list. John seconded the motion. Motion carried.

Sheryl Clark Sylvia Dole Elizabeth Burnham Susan Flaccus
Anita Wall Laurene York Patricia Harris Maureen Pike
Mary Cromack Alice Gottardi Gloria Easton Marion Lagerberg
Gail Wolcott Kathleen Upton Martha Davenport Nathalie McCormick
Ella Cosimini Jennifer Luck James Wall William Neeley

Resignation of Highway Laborer, Bryan Clough - In a letter to the Board of Selectmen, Bryan is resigning from his position with the Highway Department effective August 19, 2011. Bryan has accepted a position in Warren, MA to be closer to his family. Bob presented a motion to accept Bryan's resignation with regret. Joe seconded the motion. Motion carried unanimously.

Highway Department RE: Advertise Laborer/Equipment Operator Position - Bob presented a motion to advertise the position of Laborer/Equipment Operator in the local newspaper. Joe seconded the motion. Motion carried unanimously.

CORRESPONDENCE: None

PUBLIC COMMENT:
Dan Lieberman reported that MBI Project (Massachusetts Broadband Institute) has begun with an anticipated completion date of 2013. Dan attended a meeting of the Wired West Cooperative last weekend. He reported that twenty-three communities have joined Wired West so far. They have received $50,000 from MBI as part of a planning grant and several other agencies including a local bank have generously offered their financial support as well. Two or three providers have expressed an interest in Wired West offering packages that are comparable to the current providers. Dan asked the Board of Selectmen to place an article on the October Special Town Meeting warrant to finalize the establishment of a municipal lighting plant in accordance with M.G.L. Chapter 164, section 36.

ADJOURNMENT: Bob presented a motion to adjourn the meeting at 9:18 p.m. John seconded the motion. Motion carried.

Respectfully submitted,

Terry Mosher
Town Administrator