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Selectmen Meeting Minutes — June 29, 2010—5:00 p.m. — Memorial Hall.

Call to order: Chairman, Joe Judd called the meeting to order. Other members present: Robert Manners and John Payne.

Acceptance of Minutes: John presented a motion to accept the minutes of June 21, 2010 as presented. Bob seconded the motion. Motion carried unanimously.

Order of Business:

Dan Post RE: DOER Energy Efficiency Grant – At the Board’s last meeting with the Energy Committee, Dan had indicated that he did not think it would be problematic to hire a consultant with the stipulation that his or her payment would be contingent upon DOER funding. After speaking with some of the consultants however, Dan indicated that individuals are leery of providing a service without guarantee of payment therefore; he has been unable to obtain cost proposals. Before moving forward, Dan recommended that the Board approve the priority list of projects; set a town meeting date; secure a USDA loan; and choose a consultant. John indicated that in the absence of an analysis that will compare project cost and projected energy savings, it would be impossible to determine what the debt service to the town will be. Dan reminded the Board that this type of analysis is not possible unless the Town is willing to pay for the study. When asked about the cost of the study Dan indicated that he had originally hoped the work would cost approximately $2,700 however, the USDA grant requires that an architectural study be performed increasing costs to $5,000. When the Board began to discuss options, Bob once again expressed frustration relative to the overall management of the project, the lack of communication, and the need to address the town’s roofs. At one point, Bob suggested that the entire project be scrapped; beginning anew with a much larger project that encompasses all of the town’s needs. Given all of the time and effort that the Energy Committee has invested so far, Joe wanted to be fair. He recognized that fact that the Energy Committee had only one week since our last meeting to obtain three proposals. Joe did not want to fault them for something that was out of their control. Following a brief discussion, both Joe and John agreed that the Energy Committee should make every attempt to secure three proposals from qualified individuals. In the meantime, the Board will discuss options for payment. In closing discussions Dan was asked to seek three proposals, have the Energy Committee review proposals and critique them based on a scoring system; schedule interviews; and bring forth a recommendation to the Board.

Purchase of Used Dump Truck – both the Town Accountant and a representative from the Department of Revenue have verified that in the absence of another town meeting vote, the only way the town can purchase a used truck is by taking $30,000 from Chapter 90 funds and $14,000 from the proceeds of the sale of the Mack. Bob will contact the dealership who submitted a bid for a 2003 International to see if they are willing to hold the truck until the town receives additional authorization from voters sometime in September. In the meantime, use of the Mack truck will be minimized while waiting to see if the town receives any offers of purchase.

Renewal of Solid Waste and Recycling Contract – the Board reviewed two proposals received for hauling and disposal of the town’s solid waste and recyclables; one presented by Wickles Trucking and the seconded presented by the Franklin County Solid Waste Management District. When comparing annual costs of both providers, the proposal submitted by the Franklin County Solid Waste Management District was the most advantageous. John presented a motion to enter into an agreement with the FCSWMD for hauling and disposal services. Bob seconded the motion. Motion passed unanimously.

End of Year Budgetary Transfers – At the request of Accountant, Joyce Muka, Bob presented a motion to approve four end-of-the-year budgetary transfers in accordance with M.G.L. Chapter 44, section 33B. John seconded the motion. Motion passed unanimously.

John Walsh RE: Resignation from the Energy Committee – Due to a significant increase in his work schedule, John no longer feels as if he can be a positive contributor to the Energy Committee’s efforts therefore he is resigning effective immediately. John made a motion to accept John Walsh’s resignation with deep regret. Bob seconded the motion. Motion passed unanimously.

Adjournment: Bob presented a motion to adjourn the meeting at 6:55 p.m. John seconded the motion. Motion passed unanimously.

Respectfully submitted,

Terry Mosher
Executive Secretary