Upcoming Meetings

  1. Open Space Committee MeetingMon, Aug 27 07:00 pm

Selectmen Meeting Minutes — June 7, 2010—7:00 p.m. — Memorial Hall.

Call to order: John called the meeting to order at 7:00 p.m. Other members present: Joe Judd and Robert Manners.

Media present: Cameron Graves, Shelburne Falls Independent and Diane Broncaccio, Greenfield Recorder.

Acceptance of Minutes: Bob presented a motion to accept the minutes of May 24, 2010 as presented. Joe seconded the motion. Motion carried unanimously.

Noteworthy News:

  • Town Elections: Monday, June 14, 2010; polls are open from 10:00 a.m. until 8:00 p.m.
  • Open Space Committee sponsored a second very successful garlic mustard pull. With the help of the boy scouts the group collected 24 bags of the invasive plant.
  • Members of the Board have received positive feedback relative to the manner in which town departments responded to the May 27th wind storm that uprooted several trees; closed roads and caused numerous power outages. The Board thanked members of the local police, highway, and fire department for their well coordinated efforts, and timely response.
  • Riverfest will take place Saturday, June 12, 2010 between the hours of 10:00 a.m. and 6:00 p.m. There will be several street vendors on Bridge Street and Deerfield Ave. Riverfest staff will wear vests; making them easy to identify. They will also carry handheld radios for better communication with police personnel.

7:15 p.m. Mary Vilbon and Susan Flaccus RE: Salmon Falls Street Festival -- the two appeared before the Board seeking a one day beer and wine license for the September 18th street festival to be held on Deerfield Ave. and possibly a portion of Water Street. There were no alcohol related complaints and/or concerns following last year's event however, Bob cautioned the group about possibly relocating alcohol sales from Deerfield Ave. to Water Street. Given the number of intersecting streets Bob feels that it would be much harder to monitor and contain festival participants. After no further discussion, Joe presented a motion to approve the request for a one day beer and wine license contingent upon the submittal of all required paperwork. Bob seconded the motion. Motion passed unanimously.

7:30 p.m. Roland Butzke, Siemen's Building Technologies and Shelburne Energy Committee (Dan Post, Lynn Benander, Larry Downing, Richard Warner, and Joe Gerante) -- Roland began the discussion by clarifying the principle behind performance contracting. During the initial preliminary assessment of all town-owned buildings, Rolland explained that Siemen's gathered information relative to usage of buildings, infrastructure, heating systems, etc., to identify potential facility improvement opportunities. In this initial phase, projected annual savings were forecasted using an "Energy Star" bench marketing tool and past experiences from similar sized projects. Upon completion of the first phase, the Selectboard authorized Siemen's to conduct an investment grade audit of all town-owned buildings. In this phase, Siemen's goal was to identify potential energy saving projects using actual data such as: building use, type of lighting, type of heating and actual energy costs. Initially, Siemen's had difficulty identifying viable projects that would provide work and guarantee savings.
They considered changing the scope of work; finding the simplest payback projects but still encountered difficulty finding a budget neutral project. At the same time, the town's appointed Energy Committee had compiled a long list of capital improvements; focusing primarily on insulating techniques that would result in savings but were not self-funding. Roland indicated that while supportive of the Energy Committee's proposal, the type of work that they have identified does not meet performance contracting criteria. Richard Warner, representing Memorial Hall Association stated that when MHA learned that the town had received an energy conservation grant of $150,000, they thought it would be a great opportunity to address some of their wish list items on the second floor. Until recently, they were unaware that receipt of the $150,000 grant was contingent upon approximately $405,000 worth of improvements. Recognizing that the money won't go far, Richard suggested that Memorial Hall's first floor be given the highest priority as it receives the most use. Although the Energy Committee acknowledges that Cowell Gymnasium has the biggest potential for savings, there are so many unknowns (mold, leaky roof, etc) making the building the most costly to address. If money allows, Memorial Hall Association would like to spend approximately $40,000 to install radiant heat in their floor; utilizing the small furnace in the basement. MHA had also hoped to allocate approximately $135,000 to insulate the interior walls of the theater however; they are willing to sacrifice the work if the project goes over budget.

Members of the Energy Committee presented a list of prioritized projects for both Memorial Hall and Cowell Gymnasium for the Selectboard to consider. If approved, the next step will be to develop a scope of work for bidding purposes, determine budgetary costs, and project annual savings. Dan Post, Chairman of the Energy Committee indicated that this type of work would be bested suited for a consultant who has expertise in this area. The DOER grant will allow this particular type of an expenditure providing that it does not exceed 10% of the total award. Suggested names included: Siemen's Building Technologies, David Ward of Energy Engineering & Design and Beth Greenblatt of Beacon Integrated Solutions. Roland Butzke of Siemen's indicated that although his firm is capable of this type of work, their services would not be cost effective. Before making any decisions, Bob requested an opportunity to review all of the information presented. The Selectboard will schedule an afternoon meeting to review the list of priority projects, discuss funding options and decide whether to proceed with Siemen's Building Technologies, independently of Siemen's Building Technologies, or not at all.

Cowell Gymnasium RE: Mold Remediation -- Joe reported that a representative from Service Master assessed the area of the building where mold is apparent at no charge. Service Master recommended that the town retain someone to determine the source of the mold and suggest remediation solutions. Joe contacted a representative from the Department of Public Health who specializes in this type of work and she has agreed to make a site visit on June 22, 2010 at 10:00 a.m. This visit will be at no cost to the town.

Senior Center Strategic Plan RE: Fiscal Task Force Representation -- Member towns have adopted the Senior Center's Long Range Strategic Plan. The next step is to establish "Fiscal Task Force" with representation from each town so to create a diversified long range funding plan with a five-year projection for towns. Selectboard members agreed that it make sense to have a member of the Finance Committee participate in this role. Joe will contact our newest member, John Rees to see if he would be interested in serving.

Wired West Organizing Committee -- Mike Duffy of the Cable Advisory Board appeared before the Board to report that fellow Cable Advisory member, Dan Lieberman has agreed to serve as the town's representative to the Wired West Organizing Committee. Mike will serve as an alternate member. Terry will forward names and contact information to David Greenblat, Chairman of Wired West Communications.

Village Trash Collection -- in the absence of a tenant at Mole Hollow Candle, trash continues to overflow in the privately owned receptacle located on the adjacent deck. Mary Vilbon reported that neighboring businesses have been helping with the overflow but now that the tourist season is upon us, she wondered if the highway department could add the receptacle to their weekly collection route. Mary indicated that it would be a nice gesture on behalf of the town given the longstanding relationship with the property owner. After a brief discussion, Joe presented a motion authorizing the highway department to add the receptacle to their weekly collection route. Bob seconded the motion. Before voting, John wanted to clarify that the Board's decision to take responsibility for a private trash receptacle is temporary and; based on the following criteria: the location of the receptacle (on the public viewing deck near glacial potholes); and that the store front is vacant. Motion passed unanimously

F.R.C.O.G. Municipal Services Survey -- each member will review the survey and discuss at their next regularly scheduled meeting.

Street Vendors -- Joe suggested that the Board may want to review the town's policy for permitting street vendors to include permission of the building owner. At present, applicants requesting a street vendor's permit must submit a letter of approval from the business whose store front is most directly affected. Recently, a property owner contacted the town voicing concern that he had not had an opportunity to voice an opinion before the town issued a vending permit. Terry has contacted neighboring towns to see what their guidelines are this type of licensure.

Stained Glass Gift for Memorial Hall -- the Board unanimously approved the color design template prepared by Nancy Katz and Mark Liebowitz of "A Colorful Affair." Once fabricated, the stained glass will be installed above the front entrance to Memorial Hall.


Mike Duffy indicated that the F.R.C.O.G. has pictometry data available to member towns providing that Shelburne has a computer available that meets installation and operating requirements. With permission of the Selectboard, Mike offered to work with the F.R.C.O.G. to make this data available to Shelburne. The information would be particularly useful to the Cable Advisory Board when needing utility data. Members of the Selectboard authorized Mike to pursue the pictomtery data.

9:33 p.m. Executive Session: Bob presented a motion to enter into executive session to hear alleged complaints brought against an employee and to determine whether the allegations warrant further action. Joe seconded the motion to enter into executive session. John announced that the Board would not reconvene in open session following the executive session. A roll call vote was taken as follows: John -- yes; Joe -- yes; and Bob -- yes.

Adjournment: Bob made a motion to adjourn the meeting at 10:15 p.m. Joe seconded the motion. Motion passed unanimously.

Respectfully submitted,

Terry Mosher
Executive Secretary