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Selectmen Meeting Minutes — August 30, 2010—7:00 p.m. — Memorial Hall.

Call to Order: Vice-Chairman, Robert Manners called the meeting to order at 7:05 p.m. Other members present: John Payne. Joe Judd was absent due to illness.

Newspaper Reporters Present -- Cameron Grave, Shelburne Falls Independent and Diane Broncaccio, The Recorder.

Acceptance of Minutes -- John presented a motion to accept the minutes of August 16, 2010 as presented. Bob seconded the motion. Motion passed.

Noteworthy News:

  • The State Primary Election is Tuesday, September 14, 2010. Polls will be open in Memorial Hall from 7:00 a.m. until 8:00 p.m.
  • "Your Land, Your Legacy: An Introduction to Estate Planning" -- workshop will be held on Thursday, September 16, 2010 at the Buckland-Shelburne Community Center at 7:00 p.m. The workshop is free. Please RSVP by calling (413) 268-8219 or emailing: mwamsley@ttor.org
  • The Massachusetts Broadband Institute and WesternMA Connect will be hosting a series of regional meetings about MassBroadband 123; the fiber optic network coming to western and north central Massachusetts. The first meeting is: Wednesday, September 15, 2010 at 7:00 p.m. at the Northampton High School. Cable Advisory members Dan Lieberman and Mike Duffy will be attending. John indicated that this is one of three initiatives relative to the expansion of broadband services in our area.

Department Liaison Reports:
Highway Department:
The department will shut down during the week of September 6th. Personnel will utilize vacation time during this period.
Paving of Zerah Fiske Road shall begin during the last week of September or the first week of October; weather depending.
Inmates from the Franklin County Jail spent a few hours last week cleaning Cowell's gymnasium and bathrooms.
Vandals broke two windows in the town owned backhoe last Tuesday. The damage occurred sometime between the hours of 7:30 a.m. and 8:30 a.m. on Zerah Fiske Road. Residents are encouraged to contact the Shelburne Police Department if they witnessed any suspicious activity in that area last week.
Police Department:
John attended a second meeting with representatives from Buckland (Kevin Fox, Chief Hicks, and Mike Dekoshcak) and consultant Barry Del Castilho, to explore opportunities for sharing police services between the two towns. The ongoing study is made possible by a local technical assistance grant from the Department of Housing and Community Development and the Franklin Regional Council of Governments. During the meeting, the group toured Buckland's police station which John described as "quite spacious" in comparison to Shelburne's.

7:15 p.m. John Ryan, Breezeway Farm Consulting, Inc. RE: Community Development Strategy Document and the FY'11 CDBG application -- Revisions to the town's Community Development Strategy document must be completed by December 10th. Every town board and/or committee has received a copy of the document for review and input. The Selectboard shall adopt the final document at their September 27th meeting. John requested that member Selectmen review the list of priority projects on pages 6-7 and determine whether it accurately reflects the primary goals of the town.
FY'11 CDBG Application -- last year's town-wide survey results indicated that residents would like to see Community Development Block Grant Funds used for infrastructure improvements, social service programs, and handicapped accessibility to businesses. John Ryan explained that the FY'11 application must include two physical activities (infrastructure improvements, housing rehabilitation, etc). Each component of the grant must benefit low to moderate income households and/or slum and blight areas. Members of the Board discussed a variety of potential projects that included construction of a parking garage, demolition of blighted properties, modernization of a public housing project, and handicapped accessibility. A second public hearing will be held on Monday, September 13, 2010 at 7:15 p.m. in Memorial Hall to discuss the FY'11 application and to solicit comments from the public.

OLD BUSINESS:
DOER Energy Grant -- John reported that David Ward of Energy Engineering and Design spent the day in Shelburne last Wednesday touring the Highway Garage, Cowell Gymnasium, Memorial Hall, and Arms Library. Energy Committee Chairman, Dan Post participated in the Cowell visit, and Jessica Murrow was present for the Memorial Hall visit. Mr. Ward is in the process of gathering information relative to energy consumption, costs associated with improvements, and potential energy savings. John gave an overview of some of the findings in each building. Mr. Ward will summarize them in a report.
Cowell Gymnasium Mold Remediation -- still waiting to receive report from Department of Public Health.
D.P. Carney Roofing RE: Quotes for Memorial Hall and Cowell Gymnasium Roofs -- Dan Carney of C.P. Carney Construction, Inc. submitted to proposals for the removal and replacement of the rubber membranes on Memorial Hall and Cowell Gymnasium. Each proposal included a 15 year warranty. Cost for replacement of Memorial Hall Roof: $38,000 to $45,000. Cost for replacement of Cowell Gymnasium Roof: $43,000 to $48,000. This proposal is one of three concepts that the Board is considering. The second proposal includes a pitched roof on Cowell Gymnasium (waiting for cost proposal from George Dole) and the third proposal includes a fabric type membrane guaranteed for seven years (proposal brought forth by David Ward).

NEW BUSINESS:
Inventory of Town Roads -- Following discussions with the Highway Superintendent, Joe suggested that the Board explore the possibility of discontinuing maintenance on a handful of town roads that are not "thru-ways" and serve merely as private driveways. Members of the Board agreed that the topic was worthy of discussion however, they decided to wait until the full Board was present. In the meantime, John would like information relative to abandonment of roads; specifically the process, the benefits and drawbacks, as well as the financial impact on Chapter 90 funding.
Board of Health RE: Request for Increase in Clerical Hours -- Deb Coutinho spoke with Joe regarding the possibility of increasing their clerk's hours for a period of 16 weeks in an effort to complete a major filing project that is currently underway. The Board of Health intends to pay for the additional hours using grants funds earmarked for their Board. Before making a decision, Bob requested that Terry obtain more information from the Board of Health; specific to the increase in the number of hours.
Shelburne Cultural Council RE: Request to Appoint Laurie Wheeler -- Kim Klein, Co-Chair of the Shelburne Cultural Council requested that the Board of Selectmen appoint Laurie Wheeler of Main Street, Shelburne to serve as the fifth member of their Council. Laurie serves as director of the Arms Library and is well-known in the community. The Board did not see the need to invite her in before making the appointment. John presented a motion to appoint Laurie to the Shelburne Cultural Council to an un-expired term of 6 years. Bob seconded the motion. Motion passed.
Memorial Hall Association RE: Placement of "Flier" Box -- the Memorial Hall Association would like permission to place a "Please Take One" -- flier box in the small garden in front of Memorial Hall. The flier box would hold schedules for Memorial Hall events; making them readily available to visitors. Bob presented a motion to approve Memorial Hall Association's request. John seconded the motion. Motion passed unanimously.

Award of Grant Administration Services Contract for FY'10 CDBG Program -- Shelburne sought proposals from qualified and experienced private for non-profit consulting firms for grant administration services for the 2010 CDBG grant. The maximum fee for said services is $85,000 plus up to $4,500 in reimbursable expenses. Proposals were due on Wednesday, August 25, 2010 by 3:00 p.m. Breezeway Farm Consulting of New Salem, MA was the sole proposer. Following a brief discussion relative to the town's working relationship with John Ryan and his firm, Bob presented a motion to award Breezeway Farm Consulting, Inc. the contract for grant administration services for the 2010 CDBG grant which will include Hope & Mechanic Street, Shelburne; Franklin Street, Buckland; the West County Emergency Food Pantry and the Neighbor to neighbor Outreach Program. John seconded the motion. Motion passed.
Chief Walker RE: Request to Re-Appoint Timothy Budrewicz, Reserve Officer -- the Board was unable to act upon Chief Walker's request to reappoint Timothy Budrewicz as a part-time reserve officer until Joe is present. Bob Manners is unable to partake in decisions relating to the police department as he too serves as a part-time reserve officer.

Correspondence: none

Public Comment: none

Adjournment: John presented a motion to adjourn the meeting at 8:15 p.m. Bob seconded the motion. Motion passed.

Respectfully submitted,

Terry Mosher
Executive Secretary