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Selectmen Meeting Minutes — August 16, 2010—7:00 p.m. — Memorial Hall.

Call to Order: Chairman Judd called the meeting to order at 7:05 p.m.
Others present: Bob Manners and John Payne.

Newspaper Reporters present -- Cameron Graves, who requested and received permission to record the meeting on a hand held tape recorder.

August 2, 2010 Minutes -- Bob moved and John seconded acceptance of the minutes, carried unanimously.

Noteworthy News: Joe noted that the 10 K Bridge of Flowers race and the Iron Bridge Dinner, which occurred over the weekend, were great successes with positive feedback from townspeople and visitors.

Department Liaison Reports:
Police Department -- John and Joe attended a meeting with the Buckland Select Board to hear a presentation by Barry Del Castilho, hired by FRCOG, to suggest possible avenues of sharing and cooperation between town police departments; he suggested possible shift sharing alternatives for Shelburne and Buckland, a few of which were less costly (because they involved less coverage) and several which were most costly (due to more coverage.) After discussion, the participants suggested that Barry identify policy, procedure and training differences and evaluate equipment and vehicle needs before considering staffing changes.

Pratt Memorial Building Committee -- John reported that the Pratt Building Committee met the prior week to continue discussions on fund-raising and the heating system.

Highway Department
-- Bob reported that the crew continues work on Zerah Fiske Road and expects to start paving in September. Also Bob noted that the highway crew recycled 7,000 yards of fill stored at the town garage on the Main Street projects and other jobs, saving the cost of new fill.

Town Office -- Joe reported that the flag in town hall has been moved to its new location in the main corridor and the new posting boards in the outer lobby are in active use. Please note that these two boards in the outer lobby are for town meeting notices and related material only, not general public notices of interest.

Joe is exploring with town office members a vacation scheduling system to ensure at least one person in the building Monday through Thursday every week of the year.

SFABA and Joe are working to refurbish signs for the Glacial Potholes.

Joe noted that the Town Clerk will no longer be selling Hunting and Fishing Licenses at the Town Hall due to changes to state regulations. Licenses can be obtained on line or at Walmart.

7:15 p.m. Public Hearing regarding transfer of Liquor License:
Joe read the notice of a public hearing to consider the transfer of Margaret Fitzpatrick's liquor license for Ollie's Down Under Bar to Christopher Ramirez. After the reading of the public hearing notice, Chris explained that he is buying Ollie's Down Under from Margaret. He expects to continue to offer locally grown foods, although with a greater emphasis on a non-meat menu reflecting the modification towards lighter fare in many people's diets. Chris has been a personal chef for many years both on the West Coast and New England working for others and is looking forward to running his own business. He worked for Margaret for 4 months when she owned Tusk and Rattle and so is familiar with the Shelburne Falls restaurant market. He might want to sponsor jazz musicians on a Friday night and possible offer lunch on weekends. Margaret spoke up with strong support for Chris's application. They hope to complete the sale and transfer by mid September and Chris is considering changing the name to The Blue Rock Caf--. During the question period John noted to Chris that Shelburne takes vary seriously the state liquor laws and expects each liquor license holder to adhere strictly to them. Chris acknowledged this expectation and mentioned a 3 drink limit at the bar. After inviting questions from the public, (there were none), Joe closed the public hearing at 7:34 pm. John then made a motion to approve the transfer of the liquor license from Margaret to Chris, Bob seconded the motion, which carried unanimously.

DOER Energy Efficiency Grant -- John reported that he has discussed the proposed consulting contract with David Ward of EE & D, Inc and requested modifications that more closely reflect the scope of work Shelburne's Energy Committee has recommended. David has agreed to those changes and drafted a new contract encompassing the changes. The original contract estimated total costs at $5,750. The new contract estimates total cost at $7,500 for the enhanced scope of work. John moved and Joe seconded acceptance of the revised contract. During subsequent discussion Bob read into the record a letter expressing concern that while the SB has adhered firmly to this year's budget despite various overage requests, the EE & D contract appears to be inconsistent with that policy. (If the town proceeds with the various energy saving projects, the consultant costs can be rolled into the general funding, but if not, the consultant costs will have to come from the maintenance budgets of the various buildings.) The motion passed: Joe and John "yes", Bob "abstain."

Cowell Gym -- Joe is still waiting for the report on mold remediation from the State. In the meantime he is considering recommending several steps -- purchase two dehumidifiers for the bottom floor, hire professional cleaners the thoroughly scrub and cleanse these areas, and designate a buildings and ground person to regularly air out the space. Already the highway crew has clean out the vegetation and debris in the window wells on the south side and removed the black curtains inside, allowing more sun light into the area. Joe is obtaining a quote from Service Master and exploring with the insurance provider coverage for the repairs and related work.

D.P.Carney Roofing -- still waiting for quotes.

Police Parking Spaces -- Joe has checked with the Water Department who have no objection to releasing one of the parking spaces in front of Town Hall for general use. The searching for additional parking spaces continues. Two or three parallel parking spaces might be added across from Bank of Western Mass and two on Main Street across from the Senior Center, although Main street residents have objected to the latter ones. Joe noted that at some time in the future, subject to funding, the town might consider building a parking garage in the space between Arms Library and the Bank of Western Mass. After further discussion John made a motion to convert the "Municipal" parking space closest to the cross walk into a general parking space. Bob seconded the motion and then moved an amendment that the proposed space be limited to handicap parking. John noted that the south side of the street already has two handicap spaces while the north side has none (except for one in the alley way next to Keystone Market.) After discussion, Bob voted in favor of the amendment, Joe and John voted against; then on the original motion, Joe and John voted in favor, Bob abstained.

FY '09 Preliminary Audit Report -- Members had previously reviewed the proposed Management responses and so authorized Terry to communicate them to the auditors. Joe and Terry will check on a Bond for the Recycling Center manager.

Tree Committee -- Joe reported that the committee is hard at work evaluating the damage from the existing trees and considering the cost and appropriate species for new ones. The committee remains sensitive to the history of the trees donated to the village by various families and to village residents' concern for shade trees in the center of town. A survey is in process.

Mohawk Youth Football Helmet Drive - Mohawk Youth Football and Cheerleaders requested permission to hold their annual helmet drive on Bridge Street at the Iron Bridge on Saturday, September 4th from 9 am to 12 pm. Bob moved and John second a motion to approve the request; motion carried unanimously.

Public Comment -- None.

ADJOURNMENT -- At 8:28 pm John made a motion to adjourn, Bob second the motion, which carried unanimously.

Respectfully submitted,

John Payne
Recording Secretary pro tem.