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Selectmen Meeting Minutes — February 9, 2010—3:00 p.m. — Memorial Hall.

Call to order: John Payne called the meeting to order. Other members present: Joe Judd and Robert Manners.

Acceptance of Minutes: Bob made a motion to accept the minutes of February 1, 2010 as presented. Joe seconded the motion. Motion passed.

3:00 p.m. Planning Board Chairman, Matthew Marchese RE: Appointment of Doug Finn -- the Planning Board has been operating without a fifth member since the resignation of Rodney McBride in October. Chairman Marchese explained that since the vacancy, he has sought out the names of potential candidates; contacted each one; and found two residents willing to serve. Members of the Planning Board met with and interviewed Shelburne residents Chris Meyers and Doug Finn. Deliberations following the interviews resulted in a decision to bring forth the name of Doug Finn for appointment.

Mr. Finn owned and operated "Country Aire Campground" in Charlemont for 20 years. During that time, he also served as a member of the Charlemont Board of Health. Although he has never served as a member of the Planning Board; he has a good understanding of their role in a small town. He recognizes the importance of acknowledging a landowner's rights while at the same time; maintaining the character of the town. He enjoys working with people, he believes he has good common sense, and he has the time and energy to commit. Following a brief question and answer period by members of the Board of Selectboard, Joe brought forth a motion to appoint Doug Finn to the un-expired five year term ending in June, 2010. Bob seconded the motion. John reminded Doug that he must be sworn in by the Town Clerk and complete the necessary Ethics training. Motion passed unanimously.

Planning Board Conflict of Interest Reminder -- John attended a Planning Board meeting last week. The topic of discussion was relative to proposed changes to the town's sub-division by-laws. John reminded Chairman, Marchese that any member who might benefit from the proposed changes should check with Ethics to determine if he or she must publicly disclose the potential conflict and/or refrain from participating in the discussion.

Order of Business:
New England Fire & Security, Inc. RE: Proposal for Testing & Inspections -- following a site visit, New England Fire & Security, Inc submitted a proposal in the amount of $480.00 annually. The proposal includes annual fire alarm testing, inspection, preventive maintenance, and documentation of each inspection. Bob made a motion to accept the proposal as presented. Joe seconded the motion. Motion passed unanimously.

Sale of Girl Scouts Cookies at Transfer Station -- The Charlemont Board of Selectmen have approved Laura Looman's request to sell Girl Scout cookies during Shelburne's hours of operation. Acknowledging Charlemont's approval, Bob made a motion to authorize Girl Scout cookie sales during Shelburne's hours of operation. Joe seconded the motion. Motion passed unanimously.

Town Forum -- Bill Sweeney has agreed to moderate the town's March 15th public forum; at which time members of the Board will present topics of discussion relative to town departments, tax increases, spending, etc. Selectboard members hope to receive valuable feedback from taxpayers.

F.R.C.O.G. RE: Regionalization Efforts for Police Departments -- Following a meeting of the Police Study Committee on February 4, 2010; it was agreed that representatives from Shelburne, Buckland and Ashfield would bring a request to their respective boards to encourage the Franklin Regional Council of Governments to continue its Police Department study currently underway; and to include the Town of Ashfield. Following a brief discussion, John indicated that he was supportive of the concept. The Board will send a letter to Linda Dunlavy of the F.R.C.O.G. requesting that the Police Department Regionalization Study continue; to include the Town of Ashfield.

Town Office Computers RE: Need for Firewall Protection -- the Town Collector's computer required repair last week following a virus attack on her hard drive. Paul Swem was successful in restoring the hard drive without any loss of data however; he discovered that none of the computers at Memorial Hall have any firewall protection to prevent future attacks. Paul explained how the town's computer workstations are currently set-up and recommended security enhancements (firewall appliance and software) that would protect all of the computers from future intrusions. Costs of enhancements are approximately $600. Bob recommended the purchase of a firewall appliance and software for approximately $600; using funds from the town's computer account. Joe seconded the motion. Motion carried unanimously.

Connect CTY Town-Wide Telephone System -- the town's agreement with Connect-CTY will expire in February. Joe is in the process of negotiating a better price. In the meantime, the Shelburne Falls Water District has approached the town about the possibility of joining Shelburne's agreement and sharing in the costs. Joe will speak with Connect-CTY to see whether Shelburne can expand their call list to include the Shelburne Falls Water District.
Mohawk Municipal Advisory Committee -- Bob attended his first MMAC meeting and was pleased to learn that Shelburne's assessment for operating and capital costs in fiscal year 2011 will be significantly reduced.

M.T.R.H.S.D. RE: Collective Bargaining -- in preparation for upcoming union contract negotiations, the M.T.R.H.S.D. will hold a special meeting on Wednesday, February 17, 2010 at 7:00 p.m.

Adjournment: Motion made by Joe to adjourn the meeting at 4:20 p.m. Bob seconded the motion. Motion carried unanimously.

Respectfully submitted,

Terry Mosher
Executive Secretary