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Selectmen Meeting Minutes — March 17, 2010—4:00 p.m. — Memorial Hall.

Call to Order: John called the meeting to order. Other members present: Joe Judd and Robert Manners.

Media Present: Cameron Graves, Shelburne Falls Independent

Acceptance of Minutes: Bob presented a motion to accept the minutes of March 9, 2010 as presented. Joe seconded the motion. Motion passed unanimously.

4:00 p.m. James Stacy, Moderator RE: Designation as a Special Municipal Employee -- Acting on a recommendation brought forth by the State Ethics Commission, Jim appeared before the Selectboard requesting that he be designated as a "special municipal employee" in accordance with M.G.L. Chapter 268A sections 20c and 20D. Jim explained that because he receives compensation for the two positions he holds (Moderator and Transfer Station Operator), the designation is necessary. Bob presented a motion to designate Moderator, Jim Stacy as a special municipal employee. Joe seconded the motion. Motion passed unanimously.

Finance Committee Appointments -- Jim Stacy reported that Finance Committee Members John Wheeler and Greg Oles do not wish to seek reappointment for another term. He will continue to seek out two new appointees.

Order of Business:
Review of FY'2011 Budget & Town Warrant -- The Board reviewed the proposed budget and associated annual town meeting warrant articles. Joe presented a motion to level fund the Selectmen's Salaries Account; a reduction of $68. Motion seconded by Bob. Motion carried unanimously. Other areas of discussion included the purchase of a new "used" dump truck for the Highway Department using proceeds from the sale of the Mack Truck and up to $30,000 in Chapter 90 funds; investigating the cost of a payroll service verses the City & Town program to determine whether there could be a potential savings (the Treasurer currently pays Scott Sawyer $1,245 for software updates and processing of W-2's annually); the potential increase in the town's building inspection assessment as a result of increased permit activity; the Town Clerk's request to purchase a new electronic ballot box in FY 2012; and the Mohawk Trail Regional High School District's proposal for refinancing. The Selectboard requested that Terry forward a copy of the FY'11 budget overview to Assistant Assessor, Bruce Kaeppel with the hopes that he can project what the tax rate increase might be.

Energy Committee Update -- the town's Energy Committee met for the first time last evening. John reported that the Committee will be hosting a public hearing on April 5, 2010 at 7:00 p.m. to discuss the proposed projects. Given the accelerated schedule of the Energy Committee and the current demands of the Executive Secretary, John recommended that the Board remove Terry Mosher as a member of the Committee for the time being. He would however like to reserve the right to utilize her as needed. Joe made a motion to accept John's recommendation; removing Terry as a member of the Energy Committee. Bob seconded the motion. Motion passed unanimously.

Appointment of John Walsh to Energy Committee -- at the request of Energy Committee Chairman, Dan Post; Joe presented a motion to appoint John Walsh of Main Street to the committee. Bob seconded the motion. Motion passed unanimously.

Nancy Katz RE: Revised Stain Glass Proposal -- members of the Board reviewed the second design intended for installation above the front entrance of Memorial Hall. After discussing potential ideas for yet another design, John agreed to speak with Nancy and convey the Board's thoughts.

Selectmen's Meeting, March 23, 2010 -- Members of the Selectboard decided to cancel their March 23rd meeting intended for further budget review. The Board will meet again on March 29th.

F.R.C.O.G. Letter of Support for State 911 Grant Application -- acting on a recommendation made by Chief Walker, Joe presented a motion authorizing the Chairman to send a letter on behalf of the Board in support of the Franklin Regional Council of Governments application to the Commonwealth for State 911 grant funding. If successful, the grant would fund a feasibility study of emergency communications answering and dispatch services in Franklin County. Motion seconded by John. Motion passed: (2) in favor; (1) abstention.

Ludlow Construction Company, Inc. RE: Execution of Contract Documents and Notice to Proceed -- Joe presented a motion authorizing the Chairman to execute contract documents between the Town and Ludlow Construction Company for the reconstruction of Main Street Phase3 and Franklin Street Phase 1. Bob seconded the motion. Motion passed unanimously. Joe presented a second motion authorizing the Board to execute the Notice to Proceed document notifying Ludlow Construction Company of the official commencement date of construction (April 1, 2010). Bob seconded the motion. Motion passed unanimously.

Adjournment: Bob presented a motion to adjourn the meeting at 5:45 p.m. Joe seconded the motion. Motion passed unanimously.

Respectfully submitted,

Terry Mosher
Executive Secretary