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Selectmen Meeting Minutes — November 16, 2010—4:00 p.m. —
Memorial Hall

Call to order: Joe called the meeting to order at 4:00 p.m. Other members present: John Payne. Bob Manners was absent.

Media Present: Diane Broncaccio, the Recorder

Department Liaison Reports:

  • Joe will be attending a meeting in Colrain this evening with representatives from the four-town Senior Center Consortium. Topics of discussion will include the four town regional agreement, the Council on Aging by-laws, and the Senior Center's Long Range Strategic Plan which Colrain has yet to adopt.
  • Joe will be meeting with Mary Vilbon and a representative from the V.F.W. Post next Monday evening with the hopes of finding a new location for the composting dumpster.
  • John has spoken with Pat Tierney of the Massachusetts Highway Department regarding "over-sized" trucks turning onto Bridge Street then realizing they cannot cross the Iron Bridge into Buckland. Mr. Tierney agreed that situation was serious and recommended several measures that the town can take. He forwarded a policy relative to "Heavy Commercial Vehicle Exclusion" for the town to review. Both John and Chief Walker will work together to resolve the problem.

Order of Business:
DOER Grant Update -- John met with members of the Energy Committee last evening to review the conservation measures recommended by Energy Consultant, David Ward. Several members of the committee are local contractors, and, provided valuable input. Members of the Energy Committee selected a variety of energy conservation measures for each of the four buildings (Town Hall -- 1st and 2nd floors; Arms Library; Cowell Gymnasium; and the Highway Garage). Although a few questions remain, the overall project cost is approximately $276,301. Energy Committee representatives will bring forth their final recommendation to the Board on November 22nd at 8:00 p.m.
Funding the work - Providing that all of the proposed projects meet the Department of Energy Resources standards; and providing that the town is under no obligation to hire a performance contractor; the town should receive $150,000 in grant funds; leaving an unfunded balance of $126,301. John and Joe discussed a variety of financing options which included a potential combination of borrowing; use of free cash; and a donation from Memorial Hall Association.
Energy Consultant, David Ward - Mr. Ward indicated in a telephone conversation with Terry Mosher that he has exhausted his allotted budget of $7,500 for services provided to date. John will contact Mr. Ward to discuss a component of his consulting agreement that has yet to be completed; "review, edit and/or write scopes of work for the first $300,000 worth of prioritized measures identified as viable by the Board of Selectmen."

Barry Goldstein RE: Fire Escape Request -- Joe contacted Town Counsel to discuss Mr. Goldstein proposal to erect a new fire escape at 45 Bridge Street. If approved, the new structure will provide safe egress using Memorial Hall's fire escape at the first floor level. Before granting final approval, Town Counsel suggested that the Town seek an adverse possession agreement and an indemnification agreement from Mr. Goldstein. Joe will notify Mr. Goldstein of Counsel's recommendation and request that he pay for all legal fees associated with the creation of said agreements.

Town of Buckland's Offer to Lease Space on Conway Street -- after lengthy discussions with the Chief of Police, John reported that the Cowell Gymnasium appears to be the best alternative for the relocation of Shelburne's police department. John indicated that the town should continue to explore thoroughly; opportunities to save money and work more closely with Buckland however, use of the Cowell Gymnasium is a wise choice in terms of utilizing more fully a historic, treasured, and highly under-utilized town building. While very appreciative of Buckland's offer, John brought forth a motion to decline it in favor of housing our Police Department at the Cowell. Joe seconded the motion indicating that this is not the first time that Buckland has made such an offer. Joe wanted to clarify that the decisions to decline past and present offers have never been about combining departments; rather they have been about finding the right space for Shelburne's police department. Joe agreed that Cowell Gymnasium is the town's best option. Motion passed.

Professional Standards of Conduct Policy -- the idea of dictating moral and professional conduct and adding another layer of paper to something that should be "straightforward commonsense" causes John concern. He does agree however that the town should make clear their expectations of conduct. Expressing reservation, John brought forth a motion to approve the policy language. Before seconding the motion, Joe indicated that he agreed with John's sentiments. Motion passed.

Public Comment: none

Adjournment: John brought forth a motion to adjourn the meeting at 5:00 p.m. Joe seconded the motion. Motion passed.

Respectfully submitted,

Terry Mosher
Executive Secretary