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Selectmen Meeting Minutes — November 3, 2009—3:30 p.m. — Memorial Hall.

Call to order: Chairman, John Payne called the meeting to order at 3:30 p.m. Other members present: Joseph Judd and Robert Manners.

Media present: Cameron Graves, Shelburne Falls Independent

Order of Business:
Abandoning Two Private Roads - discussion continued as to whether or not the town could discontinue the winter maintenance of two privately owned roadways.

Route 2 (former mass Highway rest area) -- property owner James Gamache spoke with Executive Secretary, Terry Mosher prior to the meeting indicating that he had no problem should the town decide to discontinue winter maintenance of the small section of road that abuts his property; however he would like a decision to be made one way or another. James submitted a brief written statement to the Board indicating that he did not want to be held responsible for plowing the small section. Following a brief discussion, a motion was brought forth by Joe to discontinue maintenance of the former mass Highway Department's rest area located just east of Clark Corvair. Property abutters will be notified by mail.

Memorial Drive -- since the Board's last discussion on this particular right-of way, the town has received two pieces of correspondence. One from Attorney Kevin Parsons who finds it "troubling" that the Board is moving forward with discontinuing the maintenance of Memorial Drive without first inviting the landowners to discuss the matter and; a second letter from Legal Counsel, Donna MacNicol indicating that Memorial Drive is indeed a private way and, in the absence of a recorded document requiring the Town to maintain it; the Town can not be held responsible for said maintenance. The town, just like all of the other abutters, share an equal interest in the road's maintenance. Board members had a lengthy discussion regarding the town's options, cost, etc. Following that discussion it was agreed that the Highway Superintendent would obtain quotes from three private snow removal contractors and Bob would orchestrate a meeting with Memorial Drive's abutters to discuss how we could cooperatively share in the overall maintenance of the private right-of way. With winter weather looming, the Board hopes to reach an amicable decision at their next meeting.
Chapter 90 Monies and Lease Purchase of a New Dump Truck - with Chapter 90 roadwork completed for this year and a balance of approximately $100,000 remaining, the Highway Superintendent would like to use $25,000 to offset the lease purchase of a new International Dump Truck estimated at $140,000. Pete explained that the five-year lease purchase program would cost the town approximately $22,300 in Chapter 90 monies annually. The estimated value of the 1997 Mack Truck that he hopes to use as a trade, would pay for those items that are not Chapter 90 eligible (approximately $15,000). Joe commented that he thinks it is a great way to purchase a truck but wonders if the town's Chapter 90 money is guaranteed by the state. Bob felt comfortable stating that the town's Chapter 90 appropriations are fairly stable; indicating that the last three years alone; the town has received over $168,000. Bob is recommending that the lease purchase agreement be brought before voters at the next special town meeting so that the truck can be added to the vehicle fleet this winter. Before any decisions are made, John asked Pete to provide the following information: detailed layout of costs, a copy of at he lease agreement (to include the interest rate), a description of the trade-in vehicle, some form of indication from the state that the town's Chapter 90 monies are stable, and an estimate of what the increase in insurance costs would be.

Historic Commission RE: Signage Designating "Historic" District -- Joe reported that the town is eligible to receive up to 8 signs depicting the "Shelburne Falls Village" as a historic district. The signs are free of charge and it is just a matter of determining style of sign and placement. John asked Joe to "quarterback" the process and report back to the Board once he has more input.

Expansion of the Historic District -- after years of effort on behalf of Elizabeth Giannini of the Franklin Regional Council of Governments, the Massachusetts Historical Commission will be considering the nomination of the entire village of Shelburne for placement in the National Register of Historic Places. There will be a public meeting relating to the proposed nomination on Wednesday, December 2, 2009 at 7:00 p.m. at the Shelburne-Buckland Community Center. Every resident in the village area will receive an invitation. The nomination if successful will in no way restrict property owners from making changes to their residences (painting, windows, doors, etc.) providing that no state or federal funds, permits, or licenses are involved. The nomination is primarily an honorary designation. Joe intends on attending the public hearing.

Kevin Maroney RE: Appointment to Greater F.C. Comprehensive Economic Development Strategy Committee -- following the resignation of Bill Ennen, Kevin Maroney has agreed to serve as his replacement. Bob Manners made a motion to appoint Kevin to the Greater F.C. Comprehensive Economic Development Strategy Committee. Joe seconded the motion. Motion carried unanimously.

Emergency Management Coordinator RE: Reappointment of Terry Dun -- A motion made by Joe to reappoint Terry Dun to the position of Emergency Management Coordinator. Motion seconded by Bob. Motion carried unanimously. Calendar Year 2010 Licensing Fees -- before making a decision as to whether or not license fees should be increased, members of the Board asked Terry Mosher to provide them with a breakdown of liquor licenses currently held and the amount of revenue that is generated on an annual basis.

Energy Efficiency and Conservation Grant -- with F.R.C.O.G. representative Robert Dean present for the discussion, the Board discussed at length, the pending Energy Efficiency and Conservation Grant application which is due December 7, 2009. The discussion focused on whether or not to apply for up to $150,000 to offset the costs of the performance buyback contract through the Siemen's Building Industries program or to apply for up to $150,000 in building improvements that may not necessarily be eligible through Siemen's project (i.e. insulation, roofing, and windows). Bob Dean indicated that 309 cities and towns are eligible for this funding. More than likely 80 applicants state-wide will be funded; 20 of which will be in the west county area. Being that so many other Franklin County towns are applying for the "buy down" concept John feels that Shelburne's application would stand out amongst the rest if we were pursuing both Siemen's recommended program as well as additional energy savings measures like insulation and storm windows. Bob Dean agreed. Joe indicated his concern for the amount of time the information gathering process is taking away from the town staff particularly the Executive Secretary. John stated that he is amazed by the energy of the small group of volunteers who have come forward to help gather energy-related information for the application. He will speak with them however about taking too much time away from personnel.

ARRA Grant Writing Assistance Program
-- the Collins Center at UMASS-Boston has contracted with the FRCOG to provide grant writing assistance for Franklin County municipalities seeking ARRA-funded grants. The municipality must identify a specific project; identify a contact person; contact the Collins Center; and then after some discussion, the municipality will be referred to a specific contact within its regional planning agency. The Board agreed that this would be a very valuable service. John will speak with Dan Post and Lynn Benander about the program.

Establishing an Energy Conservation Committee
-- John would like the Board to think about appointing an Energy Conservation Committee with 5 to 7 members. Their role would be to pursue and manage energy saving opportunities for the town.

Adjournment: Motion made by Bob at 5:15 p.m. to adjourn the meeting. Joe seconded the motion. Motion carried unanimously.

Respectfully submitted,

Terry Mosher
Executive Secretary