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Selectmen Meeting Minutes — May 5, 2009—3:00 p.m. — Memorial Hall.

Call to Order: Chairman Manners called the meeting to order at 3:00 p.m. Other members present: John Payne and Joe Judd.

Treasurer's Position - John gave an overview of the search committee's efforts to recruit a new Treasurer; first meeting with Buckland's Town Administrator and Treasurer to explore possibilities of job-sharing; then advertising the position. A total of four resumes were received. Three interviews were scheduled; two of which were conducted. The third candidate was by far the most qualified for the position however the individual withdraw her resume. After reviewing the qualifications of the two remaining applicants, members of the Board agreed that more time is needed before making a final decision. In the meantime, the Board needs to find someone to fulfill the responsibilities of the job on an interim basis. The Collector has indicated that she does not wish to take on any additional responsibilities; and although the former Treasurer has indicated that she is willing to help out; it is on a limited basis. In an effort to explore other options, John requested that Joyce meet with Charlemont's Treasurer/Collector to see if she would be interested in helping Shelburne on a part-time basis until a new hire is on board. Although her availability is limited, she did appear willing to help and she is familiar with the software program that Shelburne utilizes. Before making any arrangements, John will contact Donna MacNicol to see if there are any restrictions that would prevent the Board from hiring part-time help and if there are none, he will contact Charlemont's Treasurer/Collector to discuss the details of the job. The Board also agreed to re-advertise the position using the Massachusetts Treasurer's Association network. After no further discussion, a motion was made by John to re-advertise the position with a salary range of $17.75 to $20.09 per hour and second; to offer the Treasurer of Charlemont a temporary position as a consultant to the Town of Shelburne subject to review with Donna MacNicol so to bridge town services until a hire can be made. The motion was seconded by Joe. Motion carried unanimously.

Award of Main Street Contract Phase II - Weston & Sampson has reviewed the eight bids received for the Main Street Reconstruction Project - Phase 2 and the Conway Street, Summer Street and South Street - Buckland Improvements Project. Following said review; they have declared Mass West Construction, Inc. of Springfield, MA, the low bidder with a total construction cost of $695,536. A motion was made by Joe to award the bid contingent upon Buckland's approval. John seconded the motion. Motion passed unanimously.

Gitsis Project - Joe reported that the Gitsis Project will begin construction at the end of May. They have requested the use of 5 to 6 parking spaces in front of the property while construction is underway. Joe realizes that this will create a hardship during the busy tourist season however he and the Police Chief will be looking at alternative areas.
Parking Improvements - Joe reported that the police department will be introducing new signage on Bridge Street relative to parking requirements. They will also spend about a month educating the public before enforcing the new changes.

Town Meeting RE: Absence of the Moderator - Moderator, James Stacy is ill and will not be able to moderate the annual town meeting. The Board met briefly with Town Clerk, Beverly Neeley to discuss the requirements for nominating a new Moderator.

Adjournment: Motion made by Joe to adjourn the meeting at 5:20 p.m. Motion seconded by John. Motion passed unanimously.

Respectfully submitted,

Terry Mosher
Executive Secretary