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Selectmen Meeting Minutes — August 3 , 2009—7:00 p.m. — Memorial Hall.

Call to Order: The meeting was called to order by Chairman, John Payne. Other members present: Joe Judd and Robert Manners.

Media Present: Cameron Graves, West County Independent

Acceptance of Minutes: A motion was made by Joe to accept the minutes of July 20, 2009 as presented. Bob seconded the motion. Motion carried unanimously.

Noteworthy News:
Annual Bridge of Flowers Road Race, Saturday, August 8, 2009.

Gitsis Construction Project
-- weekly construction meetings continue to be held on Monday mornings. Project is progressing well. John spoke of the wonderful cooperation on behalf of businesses, police department, residents etc. Water main excavation work has been completed. New asphalt will be applied over the trench area before the annual road race and appropriate barriers will be placed in front of construction site.

Siemen's Building Technologies will present their preliminary energy conservation report on all town-owned buildings on August 17th at 7:00 p.m. in Memorial Hall.

Department Liaison Report:
Police -- Joe reported that he and Chief Walker have been discussing possible regionalization ideas for the police department. Also, there have been a series of events locally (vandalism, automobile break-ins, and theft) that have both Shelburne and Buckland police departments on alert.

Highway
-- Bob reported that a variety of vehicle repairs are underway; the Main Street project is progressing well; drainage work is scheduled to begin on Zerah Fiske Road and approximately 100 tons of patch have been applied to various town roads. Crew members were praised for their hard work.

Town Office -- John attended one of four strategic planning sessions last week organized by Jamie Godfrey and his staff. The purpose of these sessions is to identify senior-related trends coming, to address the identified strengths and weaknesses relative to all aspects of the Senior Center; and reflect on the Center's current mission statement and determine whether or not it should remain unchanged. There were approximately 40 people in attendance. John noted the first session was well thought out and he was impressed by the level of positive energy that came from the discussions. John also reported that the trip to our sister village, Mutianyu has been scheduled for April.

7:15 p.m. Bruce Vaniderstine RE: Proposed S.F.A.B.A. Block Party -- Bruce appeared before the Board on behalf of the Shelburne Falls Area Business Association. The purpose of his visit was to "pitch" a new "Block Party" event which would take place annually on Deerfield Avenue (from Bridge Street to the cul-de-sac parking area below Mole Hollow Candle). Although the event is in the planning stages, Bruce indicated that it is scheduled to take place on Saturday, September 26th; and with the permission of the town, the entire length of Deerfield Avenue would be closed so to accommodate food and craft vendors, children's activities, musicians, portable bathrooms, etc. The Business Association would like to apply for a one-day liquor license so to serve beer and wine during the event. The S.F.A.B.A. was also hoping to use the deck adjacent to Mole Hollow Candle so to place tables and chairs for casual seating. The S.F.A.B.A. will set out additional trash and recycling containers and will take responsibility for post event cleanup. Following a lengthy discussion and before making and decisions, the Board agreed that the S.F.A.B.A. should speak to the following individuals: the Police Chief regarding the town's open container by-law, whether or not additional police coverage would be needed, live entertainment etc; the Board of Health regarding food vendors, permits, any and all food related concerns that may be impacted by the location of portable bathrooms and the pumping station facility, etc; the fire chief about the width needed for emergency vehicles; Buckland Officials, Trans Canada as well as business owners who will be impacted by the event. Once the S.F.A.B.A. has had an opportunity to speak with various town officials they will reappear before Shelburne Selectmen on August 17th.

OLD BUSINESS:
Bridge Street Parking -- after lengthy discussions with the Police Chief and several site visits, Joe is ready to move forward with his proposal for creating 10-12 additional parking spaces and relocating one handicapped space in the downtown business district. Joe indicated that there are two areas of his proposal that warrant more discussion with property owners and/or abutters before directing the highway crew to implement those changes. Those areas are: west side of Main Street (between Church and Bridge Street) and in front of the former Swan lot. Excepting the two areas previously mentioned, Joe brought forth a motion to direct the highway crew to proceed with the creation of additional parking in the identified areas. Joe stated that once he receives final confirmation on the other two areas, he will notify the highway superintendent. Bob seconded the motion. Motion passed unanimously.

Open Space Committee RE: Proposed Policy for Chapter 61 -- the Board is waiting for a response from the Open Space Committee relative to their suggested policy revisions.
Abandoning Two Private Roads ∏ last December, the Board sent letters to all of the abutters who own property along Memorial Drive as well as the small section of the former Route 2 located near Clark's Corvair and the Jehovah Witness Hall notifying them that the roads are private and there is a strong likelihood that next year the maintenance of these roads during the winter months will revert back to the property abutters. The Board recently received a response from the owners of the Shelburne Falls Bowling Alley who indicated that it would be a challenge to get seven independent property owners to share the costs. While they understand the town's reasoning for abandoning the road, they would prefer that the Highway Department continue to maintain the road and bill the independent parties accordingly. The Board tabled any action.

Meeting with Arms Library Trustees -- John reported a conversation with Donna Liebl, Chairman of the Arms Library Board of Trustees, about setting the agenda for the next meeting. In addition to the Trustees' representatives, John expects Selectboard members and Finance Committee members, probable Lynne Benander to attend.

NEW BUSINESS:
Proposed Meal Tax -- Recently enacted legislation has established a new local option for sales tax on meals for those cities and towns that adopt the provision. Under the new provision, cities and towns may impose a local sales tax on the sale of restaurant meals originating with the city or town by a vendor at the rate of .75% of the gross receipts of the vendor from the sale of restaurant meals. Proceeds from this tax are submitted to the Department of Revenue and paid to the city or town at least quarterly. Joe requested that this topic be placed on the agenda so that the town can begin a broader discussion with area businesses and the Shelburne Falls Area Business Association. John indicated that while he has no position on the topic, he endorses the discussion and suggested the Board consider looking at charging a modest fee for use of "sandwich" boards as well. Joe will continue to research and report back to the Board.

OTHER BUSINESS:
Transfer Station Recycling Container -- Bob reported that the town-owned container used to transport recyclables is in need of repair. The cost to repair the container is estimated at $2,000; the cost of a new container is approximately $7,000. Terry contacted the Franklin County Solid Waste District and was told that there are no grant funds available for new containers. If the town chooses to repair the container, it was recommended that the container be taken to Deerfield Valley Re-Fab, Inc. in Deerfield, MA. Terry will continue to pursue. If additional monies are needed for repair or purchase, those funds will be allocated, at a special town meeting.

Selectmen's Meeting Schedule
-- rather than establish a summer meeting schedule, members of the Board agreed to cancel their August 31st meeting. Should the need for a meeting arise; one will be scheduled.

CORRESPONDENCE: none

PUBLIC COMMENT: none

Adjournment -- Joe made a motion to adjourn the meeting at 8:26 p.m. Bob seconded the motion. Motion carried unanimously.

Respectfully submitted,

Terry Mosher
Executive Secretary