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Selectmen Meeting Minutes — March 19, 2009—7:30 p.m. — Memorial Hall

Call to Order: The meeting was called to order by Chairman Manners following the special town meeting. Other members present: John Payne and Joe Judd.

OLD BUSINESS

Department of Revenue's Recommendation RE: Ice Storm Related Expenditures & Reimbursement Monies - Terry Mosher contacted Terry Williams from the Division of Local Services to discuss the town's snow and ice budget deficit resulting from the December 12th ice storm. As a result of that discussion, the town was instructed to submit a letter to DOR requesting approval for emergency spending in excess of appropriation under M.G.L. Chapter 44, section 31. Terry drafted a letter for the Board to sign. A motion was made by John to approve the letter as presented and recommended that it be sent to the Department of Revenue. Joe seconded the motion. Motion passed unanimously.

NEW BUSINESS:

Highway Department FY'09 Budget RE: Request to Deficit Spend - an amended requested was presented to the Board of Selectmen by Highway Superintendent, Pete Hillman seeking approval to continue deficit spending in the Snow and Ice account. The account currently reflects a deficit balance of $24,736 with an additional $8,000 in bills waiting to be paid. Unsure of what the remainder of the winter season will bring, Pete is seeking permission to spend up to $40,000 in excess of available funds for snow and ice removal activities in fiscal year 2009. Bob is hopeful that all of this money can be recouped by FEMA before the town sets next year's tax rate. After a brief discussion relative to money saving measures, a motion was made by John to approve the request. Joe seconded the motion. Motion passed unanimously.

Highway Department FY'10 Revised Budget - following a meeting with the Finance Committee last week, the Highway Superintendent was asked to revise his budget to reflect actual operating costs. As a result, Bob presented two revised budgets based on actual expenditures for FY'09. Those budgets were as follows: Highway Maintenance - $282,219 (up 3% from last year); and Snow & Ice - $95,869 (up 26% from last year).
Review of Overall FY'10 Budget - will take place during afternoon working session scheduled for Tuesday, March 24th at 3:00 p.m.

Adjournment: A motion was made by Joe to adjourn the meeting at 8:45 p.m. John seconded the motion. Motion passed.

Respectfully submitted,

Terry Mosher
Executive Secretary