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Selectmen Meeting Minutes — October 7, 2008—3:30 p.m. — Memorial Hall

Call to Order: The meeting was called to order at 3:30 p.m. by Chairman, Robert Manners. Other members present: John Payne and Joe Judd.

OLD BUSINESS:
Part-time Clerical Positions (Joe Palmeri, Zoning Board Chairman and Chuck Washer, Planning Board Chairman) - Bob gave an overview of the interviews that were conducted on 9/24/08 and brought forth the recommendations of the screening committee. Discussion then led to how the positions should be structured and how to coordinate meeting schedules. Everyone agreed that it made sense to hire two individuals for the three part-time positions. Following this discussion, John brought forth a motion to invite the top three candidates back for a second round of interviews with the intention of hiring two. The motion was seconded by Joe and passed unanimously.

Town Boards Meeting Schedule & Coordination of Meeting Space - while Joe Palmeri and Chuck Washer were still present, the Board briefly discussed the occasional Thursday night conflict when four of the town boards are all scheduled to meet the same night in Memorial Hall. Chuck Washer reported that the Planning Board has temporarily moved their meetings to the third Monday of each month but intends to revert back to Thursday evenings in December if member schedules allow. In the meantime, the Board of Health intends on moving their meeting location to the Shelburne Fire Department; and the Zoning Board and the Board of Selectmen will discuss the possibility of rearranging their meeting schedules if it becomes necessary.

Academy at Charlemont RE: Stenciling Storm Drains - a seventh grade science class has received approval from the Board of Selectmen to label the town's storm drains as part of a class project entitled "Climate Connections". The purpose of the project is to raise public awareness relative to river pollution and run-off. A storm drain stencil was selected by the Board of Selectmen. The Highway Superintendent has requested that the logo be placed on the road-side of the drain using white paint. The Academy will supervise the project and cover all associated costs of the project.

Scott Sawyer RE: Request for Contract - John met with Scott this week to discuss a variety of topics relative to the financial operations of the town. John shared those discussions with the Board. Following that conversation, John gave an overview of Scott's "Understanding of Services" agreement. The consensus of the Board was that they could not support Scott's request for a monetary increase mid-year; however they would be happy to entertain discussion with Scott during budget preparation next year. In the meantime, the Board will continue to review the proposed contractual agreement and John will continue to work with the Treasurer and the Fiscal Officer with the hopes of resolving some of their concerns.

Arms Library Roof - Joe reported that he has been in contact with Paul Holtz of Mass Historic regarding emergency funding for the repair of the Arms Library roof. If awarded funds, the town would have up to three years to provide matching funds. Joe also spoke with three Mass Historic approved contractors about the possibility of emergency repair and Titan Roofing has agreed to come out and examine the roof on Thursday for a flat fee of $500 if the Board approves of the expenditure. Titan Roofing would provide the Town with an estimate for emergency repair. A motion was made by John to authorize Titan Roofing to examine the roof and provide an estimate for an emergency repair. The motion was seconded by Joe. Motion passed unanimously.

NEW BUSINESS:
Right Coast Locations RE: Army Commercial - Karen Stark of Right Coast Locations is requesting permission on behalf of Smuggler Films to shoot a segment for an Army Commercial on Bridge Street between October 21st and October 22, 2008. The commercial will feature an Army MP Officer, Shannon Hosmer who grew up in Colrain. Ms. Stark will provide more details as they become known and will coordinate traffic control and police details with Chief Walker. A motion was made by Joe and seconded by John to approve the request as presented. Motion passed unanimously.

Adjournment: a motion was made by Joe to adjourn the meeting at 5:12 p.m. Motion seconded by John. Motion carried unanimously.

Respectfully submitted,

Terry Mosher
Executive Secretary