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Selectmen’s Meeting Minutes — August 21, 2007—4:00 p.m. — Memorial Hall

The meeting was called to order at 4:06 p.m. by Chairman, Joseph Judd.  Other members present: John Payne.  Bob was unable to attend due to a conflict in scheduling.

4:00 p.m.   Senior Center Selection Committee (Jackie Stanford, Cathy Buntin, Judy Sullivan, Stefan Racz, Barbara Scott, Chris Myers, Elizabeth Wells and Terry Mosher).  Helen Hodges was unable to attend.  The purpose of the meeting was to bring forth the committee’s unanimous choice for the position of Senior Center Director, to provide an opportunity for members of the Board of Selectmen to ask questions and to provide more information about the Center (i.e. budgets, funding, staffing, etc).  James Godfrey of Wilde Road, Buckland was introduced to the Board of Selectmen.  Following introductions, Jackie Stanford who is currently serving as Interim Director provided Mr. Godfrey with an overview of the Center’s needs.  Her list included: more stability (in the absence of a Director); a Senior Aide (a 20 hour, federally funded position that has been vacant since June); the need for a part-time van driver (8 to 10 hours a week); a lease with the Masons for the use of the building that expired in June; a long-term space solution; and the need for computer program to assist the staff with the compiling of statistics.  Despite the Center’s areas of need, Jackie stressed that there is no better time for a Director to come on board.  All grants and budgets are complete and the Massachusetts Association of Councils on Aging is sponsoring a training program for new Directors that will include facility management and advocacy training.  The Selection Committee provided Mr. Godfrey with a copy of the budget, a pie chart illustrating the Center’s various funding sources, an organizational chart a time-line for the various grant applications and EOEA projections for the over 60 population in this area over the next four years.

Members of the Selection Committee and the Board of Selectmen then presented Mr. Godfrey with follow-up questions to his interview responses.  The questions asked were relative to: time commitment, his career path, computer skills, grant writing, potential challenges and salary requirements.  In turn, Mr. Godfrey expressed an interest in learning more about the budget, the role of the Council on Aging and the possibilities of exploring a new location for the Center.

After a brief discussion concerning wages, Joe offered a salary of $46,009.60 which represents a Grade 11, step 10 on the town’s wage and classification scale; noting that it would provide room for financial growth.

In closing, a motion was made by John to offer the position of Senior Center Director to James Godfrey of Buckland at an annual salary of $46,009.60.  The motion was seconded by Joe.  The motion carried unanimously.  Terry Mosher will formalize the offer of employment in letter form and allow Mr. Godfrey until September 10, 2007 to accept the position.

Other Business:
Board of Health Appointment – Joe opened the discussion by stating that prior to the meeting he had a telephone conversation with Board of Health Chairman, Bob Gonzalez regarding the appointment of Deborah Coutinho.  During that conversation, Bob indicated that the demands of the Board are more than he can handle and he would welcome Deborah as a member.  With that said, a motion was made by John to appoint Deborah Coutinho of Taylor Road to a one-year term.  Motion seconded by Joe.  A vote was taken as follows: John – yes; Joe – yes.  There is a Board of Health training in September that John believes will be of great benefit to Deborah.

Draft Guidelines for Recording Meeting Minutes and Responding to Record Requests – Joe has drafted guidelines that he has asked fellow board members to review and make comment for their next meeting on September 6th.  The guidelines were developed in response to the last All Boards/Committee meeting with the hopes of establishing some uniform procedures for everyone to follow.

A motion was made by Joe to adjourn the meeting at 5:08 p.m.  Motion seconded by John.  Motion carried unanimously.

Respectfully submitted,

Terry Mosher
Executive Secretary